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Hotel Accommodation

Rate
We are pleased to offer you the following preferential rates at the Hilton San Francisco Union Square hotel, where the event will be taking place:
Single room: USD 289 (+ local tax and fees)
Double room: USD 289 (+ local tax and fees)

Please note that breakfast is not included and can be purchased as an additional option.

Rates are valid for booking between March 15 and March 23, 2023, subject to room availability. For bookings outside this period the regular room rates become applicable.

Check-in & Check-out
Earliest possible check-in time is 15:00 and the latest check-out time is 11:00.

Amenities
Located within the theatre district, and just a short distance from Union Square, Westfield shopping centre and the San Francisco Museum of Modern Art, the hotel boasts the city’s highest sky-bar with panoramic views of the city, and an outdoor pool.

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Visa Requirements

Visas are required for all foreigners entering the United States unless they are from a country that participates in the Visa Waiver Program.

Please check travel and visa regulations with your respective embassy well ahead before travelling. A list of the United States consulates and embassies can be found here.

For the purposes of ICEF San Francisco 2023 you will need to apply for a B-1 visa, a non-immigrant visa, designed for persons who want to enter the United States on a temporary basis for business purposes. A passport validity of at least three months beyond the period of stay is mandatory and you are advised to retain evidence of your return travel.

ICEF offers visa support which provides you with a letter of invitation for the duration of the event and company documentation required for your visa appointment. Please contact Hannah Webb if you wish to request this service.

Please also check your country-specific COVID-19 related travel requirements for the USA here.

To find out more about country-respective visa requirements visit the official United States Travel website.

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Arrival in San Francisco

Taxis If you require a taxi, simply proceed to the designated taxi pick-up points located outside the arrival hall. The taxi fare from San Francisco International Airport to the venue will be around USD 80 – 100.

Uber Uber is also available at San Francisco Airport. Rates from and to the airport may differ depending on time and traffic. Check the price estimator in your Uber app.

More information on how to get from and to San Francisco International Airport can be found here.

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Forwarding of Promotional Material

Your materials for ICEF Secondary Education can arrive from Monday, March 13, 2023 in San Francisco (but not before) allowing you sufficient time to check if your packages have been delivered correctly. Please contact a courier of your choice. It is very important that you include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.

Package Preparation
When calculating the amount of promotional materials to send to San Francisco please bear in mind that you will have a maximum of 38 pre-scheduled meetings. Please refer to the Shipping Instructions & Delivery Label for detailed information, customs requirements and a delivery label template.

As we recommend to reduce the use of paper, you can also upload up to five documents (max size of 5 MB each), three videos (YouTube, Dailymotion and Vimeo links are supported) and up to eight photos (max size of 5 MB each) into your Marcom eSchedule PRO profile and make them available to agents prior to, during and for four weeks after the event.

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Advertising & Sponsorship Opportunities

Our advertising and sponsorship opportunities help build your brand and grow your business. Advertising at ICEF Secondary Education and other ICEF events provides significant international exposure for your organisation, increasing your brand visibility and networking potential.

See our website to view and reserve sponsorship items or contact your account manager to build a customised package.

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Scheduling Meetings

This event will be conducted as a hybrid event. Those with remote schedules can find other remote participants to meet with by looking for the orange R icon on the participant list and on your MySchedule page. For onsite participants, your meetings will take place at the meeting or display tables indicated on your schedule.

Virtual meetings are held online using Marcom eSchedule PRO’s integrated Zoom function. Simply click on the camera icon on your schedule to start a virtual meeting.

If you are using Marcom eSchedule PRO for the first time, we recommend that you review the following information: Getting Started |  Scheduling Meetings – Useful Hints & Tips | Video tutorials.

Scheduling meetings during the event

To make the most of your participation, you can still schedule meetings with other participants once the event has started. Last minute meetings can be scheduled up to one hour before the requested meeting time.

We recommend that you leave Marcom eSchedule PRO open throughout the event to keep an eye on any new meeting invitations that may come through. Please regularly refresh your eSchedule PRO page to make sure that it’s always up to date with the latest requests.

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Seminars

Meeting and Display Tables

Meeting tables will be accessible as of 08:00 am on Monday, March 20th.
Each meeting table (180cm x 70cm) will be covered with a table cloth and will have access to an electricity outlet.

Display tables for Service Providers will be accessible as of 08:00 am on Monday, March 20th.
Each meeting table (180cm x 70cm) will be covered with a table cloth and will have access to an electricity outlet and a literature display rack.

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On-site Check-in

You will be able to collect your badge and welcome bag from the ICEF hospitality desk located in the West Lounge on Sunday, March 19th, from 13:00 to 19:00.

Participants arriving after the above stated period can register in the West Lounge on Monday, March 20th, from 08:00 onwards.

As this is an invitation only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason we cannot allow non-registered family, friends or staff to enter the meeting hall.

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COVID-19 Safety

The venue will adhere to strict hygiene regulations. It is no longer mandatory to wear a facemask, but whenever possible please respect an appropriate distance to other participants.

We are working closely with the venue and local authorities to ensure that we can deliver a safe event. As requirements might change we will update you regularly with the latest information.

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Refreshments and Lunches

Snacks and refreshments will be served on March 20th and 21st at 08:00, 11:00 as well as 16:00 hours. Lunch will be provided from 13:00 to 14:00 in the Golden Gate Ballroom.

Please contact us should you have any special dietary requirements.

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Evening Networking Receptions

Welcome Reception

Sunday, March 19th, 19:00 to 21:00 in the East Lounge sponsored by Amerigo Education.

Dinner Reception

Monday, March 20th, 20:00 to 23:00 in the Imperial Ballroom.

The dress code for both receptions is smart casual. Please note that participants not wearing their event badge will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

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 San Francisco – General Information

San Francisco is a cultural and financial centre of the western United States and one of the country’s most cosmopolitan cities. It is home to people of all backgrounds and cultures which greatly influence its art, food, fitness, fashion and museums. San Francisco is known for its antique cable cars, the Golden Gate bridge, Fisherman’s Wharf and Pier 39, wine country, Alcatraz, Muir Woods’ 1000 year-old redwood forest and so much more!

Quick facts:

• Time zone: San Francisco is GMT – 7 hours
• Climate: Mild and sunny. Average temperatures in March are around 17°C during the day and 10°C at night.
• Currency: The official currency is the US Dollar ($). See x-rates.com for the latest exchange rates. Credit cards are widely accepted.
• Plug type: There are two associated plug types A and B. Please bring your own adaptors, if necessary.

• More information about San Francisco can be found here.

If you have any questions prior to the event, please do not hesitate to contact Karolina Guc by email at hwebb@icef.com.

We look forward to welcoming you to San Francisco!

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