ICEF provides business to business services to student recruitment agents and to schools and institutions worldwide. These include our ICEF Networking Events, Market Intelligence and Consulting and Training. As such ICEF has a legitimate interest, as defined in the GDPR legislation1 in retaining the personal data of individuals associated with its customers and prospects so as to propose relevant services and deliver contracted services.
ICEF treats all your personal information as private and confidential, except where we are required by law, to disclose it and except when it is with a 3rd party software provider that we have engaged to deliver or propose our services to you (see Data Processors below). We never provide your information to 3rd parties for their own use unless they are also participants at ICEF events.
You may request to see copies of the records we hold for you, or to be removed from our database or mailing lists, at any time you choose.
We seek to fully comply with the General Data Protection Regulation (GDPR).
For further information please contact ICEF at firstname.lastname@example.org
You can get in touch with us:
- to access, amend or take back the personal data that you have given to us
- if you suspect any misuse or loss of or unauthorised access to your personal information
- to withdraw your consent to the processing of your personal data (where consent is the legal basis on which we process your personal data)
The company responsible for your personal data (“ICEF” or “us”) is:
Am Hofgarten 9
You can send an email to: email@example.com
Alternatively, you can click the unsubscribe link in any marketing e-mail we send to you. Where your company has contracted ICEF services then we do not provide an unsubscribe link to emails related to delivering the service as any unsubscribe would stop ICEF from being able to deliver the service.
Under the GDPR there are six bases upon which to justify collecting and using personal data.
the individual has given their Consent to the processing of their Personal Data.
processing of Personal Data is necessary for the performance of a contract to which the individual is a party or for the Controller to take pre-contractual steps at the request of the individual.
C) LEGAL OBLIGATION
processing of Personal Data is necessary for compliance with a legal obligation to which the Controller is subject.
D) VITAL INTERESTS
processing of Personal Data is necessary to protect the vital interest of the individual or of another individual.
E) PUBLIC TASK
processing of Personal Data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority.
F) LEGITIMATE INTERESTS
processing is necessary under the Legitimate Interests of the Controller or Third Party, unless these interests are overridden by the individual’s interests or fundamental rights.
ICEF relies primarily on the following three justifications for processing your data:
In certain circumstances, we are required to obtain your consent to the processing of your personal data in relation to certain activities. Depending on exactly what we are doing with your information, this consent will be opt-in consent.
Article 4(11) of the GDPR states that (opt-in) consent is “any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.” This means that:
- you have to give us your consent freely, without us putting you under any type of pressure;
- you have to know what you are consenting to – so we’ll make sure we give you enough information;
- you should have control over which processing activities you consent to and which you don’t. We provide these finer controls within our privacy preference centre; and
- you need to take positive and affirmative action in giving us your consent.
We will keep records of the consents that you have given in this way. We will be able to rely on soft opt-in consent to market products or services to you which are related to the recruitment services we provide as long as you do not actively opt-out from these communications. You have the right to withdraw your consent to these activities. You can do so at any time, by sending an email with your details to firstname.lastname@example.org.
Who do we share your personal data with?
In the context of ICEF Events, business to business networking events, we share your information with other participants of that event and other ICEF events. You give us your specific consent for this when you sign in to our scheduling platform.
All participants of our events attend for the specific purpose of building business relationships and as such, all our participants have a legitimate interest justification for continuing to contact each other after the events.
Otherwise, we do not share your personal data without your specific consent, except with third parties service providers that ICEF has contractually engaged to assist us in providing our service or; where we are legally obliged to do so. The full list of 3rd parties (Data Processors) is listed below.
ICEF does not store any personal data relating to people under 16.
We collect your personal data during the course of our work with you. We need a small amount of information from our Suppliers to ensure that things run smoothly. We need contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).
ICEF also holds personal data on its employees, past and present. Any member of staff, current or past, may at any time request details of all the personal data that ICEF holds. This data is retained whilst the person is working for ICEF and for a reasonable amount of time thereafter, namely 5 years.
In most cases, ICEF is the “data controller” in that we are the entity that has collected your personal data. In some specific instances, we use third-party software providers to store and manage your data. They do this on our behalf and do not share this information under any circumstances unless required to by Law.
ICEF is committed to ensuring all our suppliers are fully GDPR compliant. Please refer to their individual Data Protection Policies: