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Event Venue


Hyatt Regency Vancouver
655 Burrard Street, Vancouver

V6C 2R7, BC, Canada
+1 604 683 1234
More Info

Hotel Accommodation

Your accommodation at ICEF Vancouver 2023 will be sponsored by ICEF for three nights from Saturday afternoon, May 6, 2023 until Tuesday morning, May 9, 2023 at one of our partner hotels. Your presence at ICEF Vancouver will be expected from 09:00 to 19:00 on May 7-8.

A formal hotel booking confirmation will be sent to you approximately three weeks prior to the event. ICEF will sponsor one room per agency, unless otherwise stated. All additional costs for the use of telephone, minibar, early check-in/late check-out, extra nights outside the event period, parking, laundry, room service, etc. will be at your own expense. The hotel will therefore ask you for your credit card details upon check-in.

Should you need to leave the event in Vancouver earlier than May 8 at 19:00, please inform us of this well in advance. In accordance with the Agent Terms & Conditions, please note that clients leaving the event early without prior notification to ICEF will be subject to an Early Departure Fee equivalent to one night’s accommodation at the hotel’s prevailing rate.

Booking an additional night is optional and at your own expense. We will send you a booking form or link together with your hotel confirmation should you wish to extend your stay in Vancouver.

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Visa Requirements

Please check travel and visa regulations with your respective embassy well ahead before traveling.

To see what type of visa you need to visit Canada please check Immigration, Refugees and Citizenship Canada. Visa-exempt foreign nationals who visit Canada will need an Electronic Travel Authorization (eTA). Exceptions include U.S. citizens and travellers with a valid visa.

For a list of Canada’s visa offices, please click here. Information on general processing times at various visa offices is available at the following link.

Please also check your country-specific COVID-19 related travel requirements for Canada well before traveling.

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Arrival in Vancouver

Vancouver International Airport (YVR)

Vancouver International Airport is connecting British Colombia to the world. It is located just south of Vancouver. The drive from the airport to the Hyatt Regency will take approximately 30 minutes depending on traffic. You can find more information about the airport here.


Taxis are available at the airport 24 hours a day. Taxi queue areas are located on level 2 at both the domestic and international arrivals terminals. The fare to the Hyatt Regency Hotel is approximately CAN $39.00.

The Canada Line metro train connects Vancouver International Airport to downtown Vancouver in under 30 minutes. The fare is $4.45 for adults each way, plus a $5.00 surcharge for all trips originating at the airport. The Hyatt Regency Vancouver is located at the Burrard Street station and will require a transfer at either Vancouver City Centre Station or Waterfront Station. Please visit http://thecanadaline.com for more information.

Uber is also available at Vancouver Airport. Rates from and to the airport may differ depending on time and traffic. Check the price estimator in your Uber app.

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Advertising, Sponsorship Opportunities and Agent Participation Options

If you’re looking to increase your brand visibility and heighten your networking potential at ICEF Vancouver 2023, why not consider agent enhanced participation or sponsorship opportunities?

Advertising at ICEF Vancouver 2023 and other ICEF events helps build your brand, grow your business and provide significant international exposure. Please contact your account manager to build a customised package.

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Scheduling Meetings

Scheduling meetings prior to the event

You will receive access to our online meeting scheduling tool (Marcom eSchedule PRO) approx. four weeks prior to the event, allowing you to send personalised meeting requests to targeted contacts based on source country or type of progamme.
We recommend to schedule a minimum of 25 meetings prior to the event.


If you are using Marcom eSchedule PRO for the first time, we recommend to have a look at the Getting Started Information as well as Scheduling Meetings – Useful Hints & Tips or to view our video tutorials.

Scheduling meetings during the event

To make the most of your participation, you can still schedule meetings with other participants once the event has started. Last minute meetings can be scheduled up to one hour before the requested meeting time.

We recommend that you leave Marcom eSchedule PRO open throughout the event to keep an eye on any new meeting invitations that may come through. Please regularly refresh your eSchedule PRO page to make sure that it’s always up to date with the latest requests.

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You can build your own personalised programme of optional seminars and provider presentations held on the first day of ICEF Vancouver.

Programme details can be found under the seminar tab on your schedule.

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On-site Check-in

You will be able to collect your badge and welcome pack on Saturday, May 6, 2023, between 10:00am and 7:00pm from the ICEF hospitality desk, located in the Georgia Foyer on level 2 of the Hyatt Regency Vancouver. Participants arriving after this time can register from 8.00am on Sunday, May 7.

This is an invitation-only event and we cannot admit anyone not wearing a badge or any non-registered family, friends or staff members into the event area.

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COVID-19 Safety

The venue will adhere to strict hygiene regulations. Whenever possible please also respect an appropriate distance to other participants.

We are working closely with the venue and local authorities to ensure that we can deliver a safe event. As requirements might change we will update you regularly with the latest information.

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Refreshments and Lunches

May 6th
Refreshment Break, 17:00 – 17:30. Sponsored by Fairleigh Dickinson University – Vancouver

May 7th
Networking Breakfast, 08:00 – 09:00
Refreshment Break, 11:00 – 11:30. Sponsored by J. Addison School
Lunch, 13:00 – 14:00 . Sponsored by Thompson Rivers University
Refreshment break, 16:00 – 16:30. Sponsored by J. Addison School

May 8th
Networking Breakfast, 08:00 – 09:00
Refreshment Break, 11:00 – 11:30
Lunch, 13:00 – 14:00 . Sponsored by CIP STUDYABROAD
Refreshment break, 16:00 – 16:30

Please contact us should you have any special dietary requirements.

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Evening Networking Receptions

Welcome Reception
May 6, 19:00 – 21:00
34th floor of the Hyatt Regency Hotel
The welcome reception is kindly sponsored by Fanshawe College.

Fanshawe College

Dinner Reception
May 7, 20:00- 00:00
Commodore Ballroom
(868 Granville St, Vancouver, BC V6Z 1K3)
The Dinner reception is kindly sponsored by Coquitlam School District.

Coquitlam School District

The dress code for both receptions is smart casual. Please note that participants not wearing their event badge will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

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 Vancouver – General Information

Vancouver is a coastal seaport city on the mainland of British Columbia, and the most populous city in the province. With 52% of its residents having a first language other than English, it is one of the most ethnically and linguistically diverse cities in Canada. Vancouver is consistently named as one of the top five cities worldwide for livability and quality of life.

Quick facts:

  • Time zone: GMT -8:00.
  • Climate: Frequent rainfall can be expected. Temperatures in early May range from approx. 6°C in the nights to 13°C during daytime.
  • Currency: Canadian Dollar (CAN $). Credit cards are widely accepted. See x-rates.com for the latest rates.
  • Electricity: 210 volts. Plug type: Plugs have two flat pins. Please bring your own adaptors, if necessary.
  • More information about Vancouver can be found here.

If you have any questions prior to the event, please do not hesitate to contact us by phone at +49-228 201 19 0 or email vancouver@icef.com.

We look forward to welcoming you to Vancouver!

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