Venue: Paris Marriott Rive Gauche Hotel & Conference Centre, 17 Boulevard Saint Jacques, Paris, France, 75014
Event Date: 13:00 Wednesday, September 24 – 18:30 Friday, September 26 2025.
Please scroll down for detailed timings, including registration and evening receptions.
We are pleased to offer you preferential rates at the Paris Marriott Rive Gauche Hotel & Conference Centre, where the event will take place.
Single rooms start from €279 + City tax of approx 8.45€ per person per night. VAT and breakfast is included within the rate. Double room supplement: €20 per night including VAT and breakfast.
A deposit equal to one night’s room and tax will be charged to the individual’s credit card at the time of reservation.
Rates are available for bookings from September 21 to September 29, subject to room availability. For bookings outside this period the regular room rates become applicable.
Please note that the booking link expires on Monday 25 August.
Until Sunday, August 24th, no cancellation fees will occur for partial or full cancellation. On Monday 25 August a full stay deposit (city tax included) will be charged on the credit card provided during the reservation process.
Check-in & Check-out
Check-in time is after 15:00 and the latest check-out time is 12:00.
The information below is advisory, we recommend you check your own visa requirements with your local embassy.
Visas are required for nationals from the following countries when entering France:
Afghanistan, Algeria, Angola, Armenia, Azerbaijan, Egypt, Equatorial Guinea, Ethiopia, Ecuador, Eritrea, Bahrain, Bangladesh, Belarus, Belize, Benin, Bhutan, Bolivia, Botswana, Burkina Faso, Burundi, Cape Verde, Cambodia, Cameroon, Central African Republic, Chad, China,, Comoros, Congo, Côte d’Ivoire, Cuba, Djibouti, Dominican Republic, DR Congo, Fiji, Gabon, Gambia, Georgia, Ghana, Guyana, Guinea, Guinea-Bissau, North Korea, Northern Mariana Islands, Namibia, Nauru, Nepal, Niger, Nigeria, Philippines, Pakistan, Palau, Papua New Guinea, Haiti, Marshall Islands, Madagascar, Malawi, Maldives, Mali, Morocco, Mauritania, Micronesia, Mongolia, Mozambique, Myanmar, India, Indonesia, Iraq, Iran, Jamaica, Jordan, Kazakhstan, Kenya, Kyrgyzstan, Kosova, Kuwait, Laos, Lebanon, Lesotho, Liberia, Libya, Oman, South Africa, Saudi Arabia, Solomon Islands, Samoa, Sao Tome and Principe, Senegal, Sierra Leone, Syria, Somalia, Sudan, Sri Lanka, Suriname, Swaziland, Yemen, Qatar, Uganda, Ukraine, Uzbekistan, Rwanda, Russia, Zambia, Zimbabwe, Tajikistan, Thailand, Tanzania, Timor-Leste, Togo, Tonga, Tunisia, Turkey, Turkmenistan, Vanuatu, Vietnam
Further information and guidance on how to apply for the Schengen visa can be found here.
For any visa-related questions, please contact visasupport@icef.com
We have partnered with Qatar Airways to bring you a special 10% discount when booking flights for this event, making your trip an even more cost-effective means of expanding your business and securing new partnerships.
To take advantage of the discount, please visit this website and use the code ICEFPARIS.
Please note, the discount is available only on routes operated in full by Qatar Airways.
Paris-Charles de Gaulle Airport (CDG) is a major international hub located approximately 25-30km northeast of central Paris, with travel time to the city centre typically ranging from 45 minutes to over an hour, depending on traffic and mode of transport.
As one of the busiest airports globally, Paris CDG features three main terminals: Terminal 1, Terminal 2 (which is subdivided into 2A to 2G), and Terminal 3.
Taxis
Each terminal provides designated areas where official Parisian taxis await arriving passengers. The taxi rank is located outside International Arrivals at T1, T2A-G and T3. More information on how to get from and to Paris-Charles de Gaulle Airport (CDG) can be found here.
Train / RER
A highly efficient way to reach central Paris and major train stations is via the RER B suburban train line. The RER B has 2 stations at the airport: “Aéroport Charles de Gaulle 1” (T 1 and T3) and “Aéroport Charles de Gaulle 2 TGV” (T 2). The RER B provides direct connections to key stations in Paris allowing easy access to the city centre and connections to the vast Paris Metro network and other mainline train services.
The closest station to the venue hotel is Denfert-Rochereau, followed by a 10 minute walk.
More information on how to get from and to Paris-Charles de Gaulle Airport (CDG) can be found here.
Package arrival date: From Saturday 20th September 2025 onwards. The venue is unable to store any items received before this date, as a result they may not be accepted.
Package preparation: Please bear in mind that you will have a maximum of 38 pre-scheduled meetings when calculating the amount of promotional materials to send.
Shipping label: Please use this label on all packages so they are easily identifiable onsite.
Courier: Please contact a courier of your choice and remember to include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.
Sustainable alternatives: To reduce the use of paper, you can also upload up to five documents, three videos and up to eight photos into your Marcom eSchedule PRO profile and make them available to agents prior to, during, and for four weeks after the event. Please also consider using local suppliers to cut down international shipping.
Wifi: Please be aware that although wifi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded.
If you’d like to make an impression at your dedicated table here are some suggestions to help you stand out:
Please note that only organisations with a display table may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.
Share the event badges on your social media networks to spread the word and let everyone know you’re attending. Don’t forget to use the #ICEF hashtag and get involved! And if you’re a speaker or sponsor, please ask your account manager for your personalised social media badge.
*Not applicable to accompanying persons/guests
You will receive access to our online meeting scheduling tool, Marcom eSchedule PRO, approximately 5 weeks prior to the event, allowing you to send personalised meeting requests to targeted contacts based on source country or type of programme.
If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform:
Scheduling meetings during the event
To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time.
We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through.
Please note that you will not be provided with a printed copy of your schedule at the event.
If you’re looking to increase your brand visibility and heighten your networking potential, why not consider sponsorship opportunities?
Advertising at ICEF Secondary Education Paris and other ICEF events helps build your brand, grow your business and provide significant international exposure. Visit our website to view the available sponsorship items or contact your account manager to build a customised package.
You will be able to collect your badge from the ICEF registration kiosks located in the Scene Area from 13:00 on Wednesday 24 September and from 08:00 on Thursday 25 September.
You will be sent a QR code in advance of the event to print your badge when you arrive. More details to follow.
As this is an invitation-only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason, we cannot allow non-registered family, friends or staff to enter the meeting hall.
If you change your representative at the event it is important you inform your account manager of this in advance before arriving, otherwise you may experience delays at registration.
Join us on the first day of the event for a programme of seminars and presentations providing up-to-date information about the latest market trends and issues relevant to international education and student mobility.
You can find out more via the seminar tab on your schedule and on the event website.
Meeting and Display tables will be accessible as of 08:00 am on Thursday 25 September.
Meeting Table = 180x80cm
Display Table = 180x80cm
Each meeting table will be covered with a tablecloth, and will have access to an electricity outlet and table signage will be provided.
Please note that only organisations with a display table may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.
Wednesday 24 September
Thursday 25 September and Friday 26 September
Please contact us should you have any special dietary requirements.
Welcome Reception: Wednesday 24 September, 19:00-21:00
If you are attending as an accompanying person without a meeting schedule your attendance will be automatically registered.
Dinner Reception: Paris Seine River Cruise • Thursday 25 September, 20:00-23:00
You will be contacted closer to the event to confirm your attendance for the Dinner Reception as spaces will be limited and granted on a first come, first served basis only. You cannot participate without pre-registration.
The dress code for both receptions is smart casual.
Please note that participants not wearing their event badges will not be admitted.
To ensure that we are able to provide the best experience for all attendees, we would like to draw your attention to two sections in our event terms and conditions. Section 11 specifically prohibits participants from organising any side event (be it hospitality, seminar, or tour), which entices attendees to leave during the programme. Should you wish to organise an event outside of programme times, where attendance is linked to the ICEF event, then ICEF must be notified in advance and approval must be received in writing.
Additionally, section 12 mandates that any event, seminar, party, reception or tour organised before or after an ICEF event, with the intention of attracting or inviting event attendees, must be applied for and authorised no less than three months in advance.
If you have any questions prior to the event, please do not hesitate to contact us by email to icef-secondary-providers@icef.com.
We look forward to welcoming you to Paris!
