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  • ICEF Secondary EducationAgent Information Pack

    September 14 - 16, 2024 Rome, Italy

    Hotel Accommodation

    Your accommodation at ICEF Secondary Education 2024 will be sponsored by ICEF for 3 nights from Saturday afternoon, September 14, 2024 until Tuesday morning, September 17, 2024 at one of our partner hotels. Your presence at ICEF Secondary Education will be expected from 09:00 to 18:30 on September 15-16. A shuttle bus will be provided for agents staying at the partner hotel.

    A formal hotel booking confirmation will be sent to you approximately three weeks prior to the event. ICEF will sponsor one room per agency, unless otherwise stated. All additional costs for the use of telephone, minibar, early check-in/late check-out, extra nights outside the event period, parking, laundry, room service, etc. will be at your own expense. The hotel will therefore ask you for your credit card details upon check-in.

    Should you need to leave the event in Rome earlier than September 16 at 18:30, please inform us of this well in advance. In accordance with the Agent Terms & Conditions, please note that clients leaving the event early without prior notification to ICEF will be subject to an Early Departure Fee equivalent to one night’s accommodation at the hotel’s prevailing rate.

    Visa Requirements

    Italy is one of the countries that make up the Schengen passport-free zone in Europe. Travellers from other Schengen Area countries are permitted freedom of movement simply by presenting a valid National ID card.
    A number of other visa-exempt countries can also currently gain visa-free access to Italy either by air, land or sea for a maximum stay of 90 days for tourism, business, or transit purposes.

    You can check here whether you need a VISA to enter Italy and you can find all VISA services here.

    Please note that ICEF can only provide you with a letter of invitation for the duration of the event (September 14 – 16).

    If you require a letter of invitation, please contact Deadline for invitation letter requests is August 13, 2024.

    Arrival in Rome
    Leonardo da Vinci - Fiumicino Airport (FCO)

    There are two airports in Rome but the main one is ‘Leonardo da Vinci’ International Airport, better known to air travellers as Fiumicino (FCO).
    Fiumicino Airport is located approximately 20 kilometres from Cardo Roma and the journey takes approximately 20 minutes.

    You can find more information about the airport here.

    Taxis: Taxi service is available at Terminal 1 and Terminal 3 Arrival areas. The fare is between €35 and €45, depending on traffic conditions.
    FreeNow and Uber are also available.


    Public Transport:

    Buses to the main station of Roma Termini depart from:
    Stop: Regional Bus Station at Terminal 1 – Arrivals
    Stop: Bus Station adjacent to exit 6 of Terminal 3 – Arrivals, bus stand no.15.
    Tickets can be purchased directly from the driver.

    Trains depart from the railway station located inside the airport area close to the arrival and departure terminals. From there you can reach the city centre using the numerous and frequent Trenitalia connections:

    • The Leonardo express, non-stop service dedicated exclusively to airport passengers to/from Roma Termini with departures every 15 minutes and travel time of 32 minutes
    • The FL1 regional line to cover other stations / stops in the city, with departures every 15 minutes on working days and every 30 minutes on weekends and holidays.

    More details can be found here.

    Please note that once you reach Roma Termini Station, you will have to take the blue Metro line B or B1 heading to the direction ‘Laurentina’ and get out at station ‘EUR Magliana’ to reach the hotel.

    Share on Social Media

    Download Social Media Visuals

    Share the event badges on your social media networks to spread the word and let everyone know you’re attending. Don’t forget to use the #ICEF hashtag and get involved! And if you’re a speaker or sponsor, please ask your account manager for your personalised social media badge.

    Sponsorship Opportunities

    If you’re looking to increase your brand visibility and heighten your networking potential at ICEF Secondary Education 2024, why not consider sponsorship opportunities?

    Advertising at ICEF Secondary Education 2024 and other ICEF events helps build your brand, grow your business and provide significant international exposure. Please contact your account manager to build a customised package.

    Scheduling Meetings

    Scheduling meetings prior to the event

    Approximately three weeks prior to the event you will receive access to the Marcom eSchedule PRO online meeting scheduling platform. Marcom eSchedule PRO allows you to select potential partners according to geographical origin or type of programmes and to send personalised meeting requests. We recommend to schedule a minimum of 25 meetings prior to the event.

    If you are using Marcom eSchedule PRO for the first time, we recommend to have a look at the Getting Started Information as well as Scheduling Meetings – Useful Hints & Tips or to view our video tutorials.

    Scheduling meetings during the event

    To make the most of your participation, you can still schedule meetings with other participants once the event has started. Last minute meetings can be scheduled up to one hour before the requested meeting time.

    We recommend that you leave Marcom eSchedule PRO open throughout the event to keep an eye on any new meeting invitations that may come through. Please regularly refresh your eSchedule PRO page to make sure that it’s always up to date with the latest requests.


    You can build your own personalised programme of optional seminars and provider presentations held on the first day of ICEF Secondary Education.

    Programme details can be found under the seminar tab on your schedule and on the event website.
    The presentations will be also available on-demand through our online platform for up to four weeks after.

    On-site Check-in

    You will be able to collect your badge and welcome pack on Saturday, September 14, 2024, from 13:00 to 19:00 at the ICEF hospitality and registration desk located in the Foyer Eclissi, on the Ground Level of the CARDO Roma.

    Participants arriving after this can register on Sunday, September 15 from 8:00 onwards in the same location.

    As this is an invitation only event, anyone not wearing a badge may not be admitted into the event area.
    Please also understand that for the same reason we cannot allow non-registered family, friends or staff to enter the meeting hall.

    T&Cs on parallel events

    To ensure that we are able to provide the best experience for all attendees, we would like to remind you that agents are hosted at ICEF events on the condition that they remain with the event for the duration of the programme (specifically, from day 1 registration to end of meetings on day 3). Please see our full event terms and conditions.

    Refreshments and Lunches

    Snacks and refreshments are available on September 14 at 16:30, on September 15 and September 16 both at 11:00 as well as at 16:00.

    Lunch will be provided at 13:00 on September 15 and September 16 in the Sala Nebulosa on the Ground Level of the Cardo Roma.

    Please contact us should you have any special dietary requirements.

    Evening Networking Receptions

    Welcome Reception

    Saturday, September 14, 19:00 to 21:00 in the Foyer Cosmo, on the Ground Level of the CARDO Roma.

    Dinner Reception

    Sunday, September 15, 20:00 to 23:30 in the Sala Nebulosa on the Ground Level of the CARDO Roma.

    The dress code for both receptions is smart casual. Please note that participants not wearing their event badge will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

    Rome – General Information

    Rome, the capital of Italy, is renowned for its rich tapestry of art, history, and exceptional cuisine. This vibrant city offers an immersive experience, blending ancient landmarks with modern culture and delectable culinary delights.

    Quick facts:

    • Time zone: GMT + 1 hour
    • Climate: In autumn (September), Rome experiences warm, sunny days and cooler nights with average temperatures from 14 to 21°C (57 – 70°F).
    • Currency: The official currency is Euro (EUR). See for the latest exchange rates. Credit cards are widely accepted.
    • Electricity: 230 volts.
    • Plug type: Plug type F. Please bring your own adaptors, if necessary.
    type c
    • More information about Rome can be found here.

    If you have any questions prior to the event, please do not hesitate to contact Sergey Miroshnikov by email.

    We look forward to welcoming you to Rome!