ICEF PhilippinesProvider Information Pack

Grand Hyatt Manila
Address: 8th Avenue corner 35th Street, Bonifacio Global City, Taguig City, Manila, 1634, Philippines
Tel.: +63 2 8838 1234
Check in time is 15:00,
Check out time at 12:00 noon.

Amenities
Included within your stay will be complimentary use of the hotel’s Fitness Centre and outdoor swimming pool and complimentary parking. All rooms are equipped with two telephone lines with built-in data port, personal voice messaging system and International Direct Dial facilities, 24-hour room service and 24-hour concierge. There is also complimentary wireless internet access in all guestrooms, event venues and public areas.

Temporary Visitors to the Philippines

Nationals from 157 countries who are traveling to the Philippines for business and tourism purposes are allowed to enter the Philippines without visas for a stay not exceeding thirty (30)days, provided they hold valid tickets for their return journey to port of origin or next port of destination and their passports are valid for a period of at least six (6) months beyond the contemplated period of stay. To check the list of these countries, please click this link.

Brazilian and Israeli nationals are given fifty-nine (59) days stay based on existing agreements.

The following are allowed to enter the Philippines without a visa for a stay not exceeding fourteen(14) days:

1. Holders of Hong Kong Special Administrative (SAR) passports.
2. Holders of Macau Special Administrative Region (SAR) passports.

For more information on visas for the Philippines, please check out this link.

Transportation options from the airport to the Grand Hyatt Manila

We strongly advise that you use either the GrabCar ride-sharing app, an Airport Yellow Taxi or an Airport Coupon Taxi.

GrabCar – simply download the app from your Apple or Google Store apps and use it just like Uber. The advantage of using GrabCar is knowing from the outset what you will be paying.

Airport Yellow Taxi – is an airport metered taxi that charges a base fare of PHP 75 (USD 2), with an additional PHP4 for every succeeding 300 meters and an additional PHP4 for every two minutes of travel time. It may be easily found outside the terminal with its distinct yellow colour.

Note: The Airport Yellow Taxi is the only metered taxi company allowed inside the airport premises. However, they charge considerably higher than regular taxis. Make sure that you are aware that these yellow taxis are 50% more expensive than regular white taxis.

Airport Coupon Taxi – The coupon/voucher taxi is a secure option for passengers. The coupon taxis charge a fixed rate depending on your destination or drop-off point. The staff will give you a coupon that indicates the flat rate and the taxi dispatcher will record the taxi details.

Once you arrive at your destination, give the coupon to the driver and pay only the amount indicated on the coupon. Coupon taxis are available at all NAIA terminals.

Note: The advantage of taking the coupon taxi is that you already know how much you have to pay even before reaching your destination. Just approach the dispatch station across the Arrival Hall Exit with a big sign that reads “COUPON TAXI.” Dispatcher desks are available at all four terminals.

To learn more about ground transportation options, please check out this link.

Sustainable alternatives

As we recommend to reduce the use of paper, you can also upload up to five documents, three videos and up to eight photos into your Marcom eSchedule PRO profile and make them available to agents prior to, during and for four weeks after the event. In addition, if you’d like to make an impression at your dedicated table here are some suggestions to help you stand out:

• Branded table cloth.
• Reusable table top roller banner.
• QR code to your website/brochures/offers.
• Sustainable giveaways for your potential partners.
• No need for business cards – delegates can scan your v-card on the reverse side of your badge.
• Laptops – power is provided at each table, take your partners through your presentations and videos.

Please also consider using local suppliers to cut down international shipping.

Please note that only organisations with an exhibit table may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.

Please be aware that although Wi-Fi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded.

ICEF Philippines will be conducted as an in-person event. Meetings will take place at your meeting or display tables.

If you are using Marcom eSchedule PRO for the first time, we recommend to have a look at the Getting Started Information as well as Scheduling Meetings – Useful Hints & Tips or to view our video tutorials. 

Scheduling meetings during the event

To make the most of your participation, you can still schedule meetings with other participants once the event has started. Last minute meetings can be scheduled up to one hour before the requested meeting time.

We recommend that you leave Marcom eSchedule PRO open throughout the event to keep an eye on any new meeting invitations that may come through. Please regularly refresh your eSchedule PRO page to make sure that it’s always up to date with the latest requests.

To ensure that we are able to provide the best experience for all attendees, we would like to draw your attention to two sections in our event terms and conditions. Section 11 specifically prohibits participants from organising any side event (be it hospitality, seminar, or tour), which entices attendees to leave during the programme. Should you wish to organise an event outside of programme times, where attendance is linked to the ICEF event, then ICEF must be notified in advance and approval must be received in writing. Additionally, section 12 mandates that any event, seminar, party, reception or tour organised before or after an ICEF event, with the intention of attracting or inviting event attendees, must be applied for and authorised no less than three months in advance please.

Please see our full event terms and conditions.

You can build your own personalised programme of optional seminars and provider presentations held on the first day of ICEF Philippines.

Programme details can be found under the seminar tab on your schedule and on the event website.

Meeting tables will be accessible as of 08:00 am on Monday, June 17th.

Each meeting table (180 cm x 75 cm) will be covered with a table cloth and will have access to an electricity outlet.

Table signage with name and logo of each institution will be provided.

Display tables for Service Providers will be accessible as of 08:00 am on Monday, June 17th.

Each meeting table (180 cm x 75 cm) will be covered with a table cloth and will have access to an electricity outlet and a literature display rack.

Table signage with name and logo of each institution will be provided.

You will be able to collect your badge and welcome bag from the ICEF registration desk located in front of the Grand Salon on the 5th floor of the Grand Hyatt Manila on Sunday, June 16, from 16:00 – 19:00 hours. Participants arriving after this period can register on June 17 in the Grand Ballroom Foyer located on the 3rd floor.

As this is an invitation only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason we cannot allow non-registered family, friends or staff to enter the meeting hall.

Snacks and refreshments will only be served on June 17 at 08:00, 11:00 as well as 16:00 hours. Lunch is available from 13:00 – 14:00 hours in Grand Ballroom III.

Please contact us should you have any special dietary requirements.

Welcome Reception

Sunday, June 16, 19:00 to 21:00 hours in Grand Ballroom III.

Dinner Reception

Monday, June 17, 19:30 to 22:00 hours in Grand Ballroom III.

The dress code for both receptions is smart casual. Please note that participants not wearing their event badge will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

Manila, the capital of the Philippines, is a dynamic city on Luzon Island, blending Spanish colonial heritage with modern urban life. Its diverse culture, vibrant street scenes, and iconic landmarks, make it a significant economic and cultural hub in the Philippines.

More information about the Philippines can be found here.

Quick facts

Time zone: GMT + 8 hours.

Climate: Consistently warm and humid, averaging around 32°C during the day, with a slight drop in temperature overnight to 26°C. During summer months, the southwest monsoon causes brieftropical downpours in the afternoon.

Clothing: should be modest, considering the Philippines is a conservative country.

Currency: Philippine Peso (PHP). Credit cards are widely accepted. See x-rates.com for the exchange latest rates.

Electricity: 220 volts.

Plug type: most electrical outlets in the Philippines are non-grounded two-pronged outlets of either type A (North-American standard) with two flat parallel pins. Please make sure to bringyour own adapters.

More information about Manila can be found here.

If you have any questions prior to the event, please do not hesitate to contact Jessica Olsen by email at jolsen@icef.com.

We look forward to welcoming you to Manila!