Venue: Loews Miami Beach Hotel, 1601 Collins Avenue, Miami Beach, Florida, 33139
Event Date: 12:30 Monday, December 08 – 18:30 Wednesday, December 10 2025.
Please scroll down for detailed timings, including registration and evening receptions.
Hotel accommodation*
*only applicable for fully sponsored agencies located outside of Miami.
You will be provided with a hotel room for three nights from Monday afternoon, December 08, 2025 until Thursday morning, December 11, 2025 at one of our partner hotels.
Your presence will be expected throughout the duration of the event.
A formal hotel booking confirmation will be sent to you approximately four weeks prior to the event. ICEF will sponsor one room per agency, unless otherwise stated.
Accommodation terms & conditions:
Additional nights:
Booking an additional night is optional and at your own expense. Please click here to book online if you wish to extend your stay. Please only reserve additional nights outside of your sponsored nights.
The information below is advisory, we recommend you check your own visa requirements with your local embassy.
You need to apply for a visa unless you meet the visa exemption requirements found here.
In order to travel without a visa on the visa waiver programme, you must have valid Electronic System for Travel Authorization (ESTA) approval prior to boarding a U.S. bound air or sea carrier. For further details, please visit this website.
Further information and guidance on how to apply for the US visa can be found here.
For any visa-related questions, please contact visasupport@icef.com
We have partnered with Qatar Airways to bring you a special 10% discount when booking flights for this event, making your trip an even more cost-effective means of expanding your business and securing new partnerships.
To take advantage of the discount, please visit this website and use the code ICEFMIAMI. Please note, the discount is available only on routes operated in full by Qatar Airways.
Miami International Airport (MIA) is located approximately 20km from the event venue, reachable within an hour.
Taxis are located at arrivals outside the baggage claim areas. A taxi ride to the Loews Miami Beach Hotel takes approximately 20-30 minutes, depending on traffic.
Public transport You need an EASY Card pass to ride on public transit. To purchase your fare, the EASY Card vending machines are located in the Miami Central Station. To read more about the public transportation options please go here.
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Fort Lauderdale Airport (FLL)
Taxis are available in front of the arrival hall. A taxi ride to the Loews Miami Beach Hotel takes approximately 50 minutes and costs on average (depending on traffic) US$ 85.
Private Transfers – Go Airport Shuttle private sedan rides to the Loews Miami Beach Hotel start at US$115.00 and fit up to four people. It is recommended to book the Go Airport Shuttle at least one day in advance, otherwise space is not guaranteed. Bookings can be made via the website.
Uber is also available at both airports. Rates may differ depending on time and traffic. Check the price estimator in your Uber app.
Download Social Media Visuals
Share the event badges on your social media networks to spread the word and let everyone know you’re attending. Don’t forget to use the #ICEF hashtag and get involved! And if you’re a speaker or sponsor, please ask your account manager for your personalised social media badge.
*Not applicable to accompanying persons/guests
You will receive access to our online meeting scheduling tool, Marcom eSchedule PRO, approximately 5 weeks prior to the event, allowing you to send personalised meeting requests to targeted contacts based on source country or type of programme.
If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform:
Scheduling meetings during the event
To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time.
We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through.
Please note that you will not be provided with a printed copy of your schedule at the event.
*sponsorship opportunities are applicable for IAS agents only.
If you’re looking to increase your brand visibility and heighten your networking potential at ICEF events, why not consider agent enhanced participation or sponsorship opportunities?
Visit our website to view the available sponsorship items or contact your account manager.
You will be able to collect your badge and welcome bag from the ICEF registration desk located in the Americana Foyer from 12:30 Monday, December 08 and from 08:00 on Tuesday December 09.
As this is an invitation-only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason, we cannot allow non-registered family, friends or staff to enter the meeting hall.
Join us on the first day of the event for a programme of seminars and presentations providing up-to-date information about the latest market trends and issues relevant to international education and student mobility.
You can find out more via the seminar tab on your schedule and on the event website.
Monday, December 8
Tuesday, December 9 and Wednesday December 10
Please contact us should you have any special dietary requirements.
Welcome Reception: Monday 08 December, 19:00 – 21:00 on the Americana Lawn
Dinner Reception: Tuesday 09 December, 20:00 – 00:00 in the Poinciana Ballroom sponsored by Western Atlantic University School of Medicine.
The dress code for both receptions is smart casual. Please note that participants not wearing their event badges will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.
If you are attending as an accompanying person without a meeting schedule your attendance at both receptions will be automatically registered.
To ensure that we are able to provide the best experience for all attendees, we would like to remind you that agents are hosted at ICEF events on the condition that they remain with the event for the duration of the programme. Please see our full event terms and conditions.
If you have any questions prior to the event, please do not hesitate to contact us by email to icef-miami-agents@icef.com.
We look forward to welcoming you to Miami!
