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  • ICEF Higher EducationProvider Information Pack

    September 23 - 25, 2024 London, UK

    Hotel Accommodation

    Intercontinental O2 London
    One Waterview Drive
    Greenwich Peninsula
    SE10 0TW
    +44 (0)20 8463 6868
    info@iclondon-theo2.com

    Rate
    We are pleased to offer you the following preferential rates at the Intercontinental O2, where the event will be taking place:

    Classic Room single use: £304

    The above rates are subject to tax. A deposit of £100 and tax will be charged to the individual’s credit card at the time of reservation. Rates are available for bookings from 23rd September to 26th September, subject to room availability. For bookings outside this period the regular room rates become applicable.

    Rooms will be allocated on a first-come, first-served basis and for bookings outside this period the regular room rates become applicable.

    Check-in & Check-out
    Earliest possible check-in time is 15:00 and latest check-out time is 12:00 noon. Further information on the InterContinental London – The O2 is available here.

    Amenities
    Each hotel room includes a variety of amenities, such as: 24 Hour Complimentary Wi-Fi, 42-inch smart TVs, Separate bath and walk-in rain shower, Spacious work desk, 24-hour room service and Complimentary daily newspaper. For the full in-room amenity list please see here.

    Visa Requirements

    Please know that depending on your nationality you’ll either; have to apply for a Standard Visitor visa before you travel to the UK or be able to visit the UK for up to 6 months without needing a visa. You can check here if you need a visa before you apply.

    Visa-free entry:

    If you have to apply for a Standard Visitor visa please go to this website. A Standard Visitor visa costs £115 for up to 6 months. The earliest you can apply is 3 months before you travel.

    If you do not need a visa, you must still meet the Standard Visitor eligibility requirements to visit the UK. You may be asked questions at the UK border about your eligibility and the activities you plan to do.

    To find out more about country-respective visa requirements visit this website.

    ICEF offers visa support which provides you with a letter of invitation for the duration of the event and company documentation required for your visa appointment. If you wish to request this service, please send an email to visasupport@icef.com.

    Arrival in London
    London Heathrow

    The airport is situated 9 kilometers from the center of London, and there are a number of choices available to passengers for how they get from the airport to the city. You can find more information about the airport below.

    London Heathrow Airport (LHR) is situated approximately 50km from the event venue, which can be reached in 1,5 hour. More information on how to get from and to London Heathrow Airport (LHR) can be found here.

    Taxi: Taxis are easily available outside each terminal. The taxi fare to central London from Heathrow is around £45–£70 with a journey time of approx one hour.

    Uber: Depart from Terminal 2, 3, 4 or 5’s short-stay parking lot. The app will tell you where to go once you’ve requested a ride and your driver is confirmed. The cost of an Uber depends on traffic, your destination and other factors.

    Airport Shuttle Bus

    Heathrow Central Bus Station between Terminals 2 and 3 is the quickest departure point for both National Express and Megabus coaches. If you leave Terminal 4, take the free shuttle to the bus station. You can also alight a coach from Terminal 5 (look for arrivals level stops 13, 14 and 15 for Megabus).

    Public transport

    From Terminals 2 and 3, National Express coaches take anywhere from 55 minutes to one hour and 20 minutes to reach Victoria Coach Station, depending on the time of day you travel. Megabus lists transit times of 45 and 55 minutes for the same journey. For National Express coaches, a single journey starts from 6 pounds ($7.42) per person. For Megabus coaches, a single journey starts from 8 British pounds ($9.89).

    Heathrow Express – Speed into London Paddington in just 15 minutes with the quick and convenient Heathrow Express. Non-stop trains run every 15 minutes from all terminals to Paddington station, where you can transfer to the London Underground or the Elizabeth Line. Prices start from £15.00 (if booked in advance) and you can buy tickets online or at the airport. Find out more.

    Share on Social Media

    Download Social Media Visuals

    Share the event badges on your social media networks to spread the word and let everyone know you’re attending. Don’t forget to use the #ICEF hashtag and get involved! And if you’re a speaker or sponsor, please ask your account manager for your personalised social media badge.

    Forwarding of Promotional Material

    Your materials can arrive from Friday, 20 2024. The venue is unable to store any items received before this date, as a result they may not be accepted.

    Please contact a courier of your choice. It is very important that you include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.

    Package Preparation
    When calculating the amount of promotional materials to send to London please bear in mind that you will have a maximum of 38 pre-scheduled meetings. Shipping Label is available here.

    Sustainable Alternatives
    As we recommend to reduce the use of paper, you can also upload up to five documents, three videos and up to eight photos into your Marcom eSchedule PRO profile and make them available to agents prior to, during and for four weeks after the event.

    In addition, if you’d like to make an impression at your dedicated table here are some suggestions to help you stand out:

    • Branded table cloth
    • Reusable table top roller banner
    • QR code to your website/brochures/offers
    • Sustainable giveaways for your potential partners
    • No need for business cards – delegates can scan your v-card on the reverse side of your badge
    • Laptops – power is provided at each table, take your partners through your presentations and videos

    Please also consider using local suppliers to cut down international shipping.

    Please note that only service providers with a Exhibitor table may bring a pull up banner We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.

    Please be aware that although Wi-Fi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded.

    Advertising & Sponsorship Opportunities

    Our advertising and sponsorship opportunities help build your brand and grow your business. Advertising at ICEF Higher Education and other ICEF events provides significant international exposure for your organisation, increasing your brand visibility and networking potential.

    See our website to view and reserve sponsorship items or contact your account manager to build a customised package.

    Scheduling Meetings*

    *not applicable for accompanying persons or guests

    Scheduling meetings prior to the event

    Approximately three weeks prior to the event you will receive access to the Marcom eSchedule PRO online meeting scheduling platform. Marcom eSchedule PRO allows you to select potential partners according to geographical origin or type of programmes and to send personalised meeting requests. We recommend to schedule a minimum of 25 meetings prior to the event.

    If you are using Marcom eSchedule PRO for the first time, we recommend to have a look at the Getting Started Information as well as Scheduling Meetings – Useful Hints & Tips or to view our video tutorials.

    Scheduling meetings during the event

    To make the most of your participation, you can still schedule meetings with other participants once the event has started. Last minute meetings can be scheduled up to one hour before the requested meeting time.

    We recommend that you leave Marcom eSchedule PRO open throughout the event to keep an eye on any new meeting invitations that may come through. Please regularly refresh your eSchedule PRO page to make sure that it’s always up to date with the latest requests.

    Seminars

    You can build your own personalised programme of optional seminars and provider presentations held on the first day at the ICEF Monitor Global Summit.

    Programme details will be available soon and can be found under the seminar tab on your schedule or on the event website.

    Exhibit Area and Meeting Tables

    Meeting tables and exhibitor PODs will be accessible as of 08:00am on Tuesday 24th September.

    Each table will be covered with a tablecloth and will have access to an electricity outlet.

    Meeting table size: (182cm x 75cm)
    Exhibitor table size: (182cm x 75cm)

    Table signage with the name and logo of each institution will be provided.

    On-site Check-in

    You will be able to collect your badge and welcome bag from the ICEF hospitality desk located in the Arora Pre-function area on Monday 23, 2024, from 09:00 am to 21:00 pm.

    Participants arriving after the above stated period can register on Tuesday 24, 2024 from 08:00 am onwards.

    As this is an invitation only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason we cannot allow non-registered family, friends or staff to enter the meeting hall.

    T&Cs on parallel events

    To ensure that we are able to provide the best experience for all attendees, we would like to draw your attention to two sections in our event terms and conditions. Section 12 specifically prohibits participants from organising any side event (be it hospitality, seminar, or tour), which entices attendees to leave during the programme. Should you wish to organise an event outside of programme times, where attendance is linked to the ICEF event, then ICEF must be notified in advance and approval must be received in writing. Additionally, section 12 mandates that any event, seminar, party, reception or tour organised before or after an ICEF event, with the intention of attracting or inviting event attendees, must be applied for and authorised no less than three months in advance please.

    Refreshments and Lunches

    Snacks and refreshments will be served on Monday, 23 at 09:30 am, 15:00 pm , 17:00 pm and Tuesday, 24 at 08:00 am, 11:00 am, 16:00 pm and Wednesday, 25 at 08:00 am, 11:00 am and 16:00 pm .

    Lunch will be provided from 12:30 pm to 13:30 pm on the 23rd, and 13:00 pm to 14:00 pm 24th and 25th in the Arora Ballroom.

    Please contact us should you have any special dietary requirements.

    Evening Networking Receptions

    Welcome Reception

    Monday 23, 2024, 19:00 pm to 21:00 pm on the Arora Foyer, sponsored by St George’s University.

    Dinner Reception

    Tuesday 24, 2024, 20:00 pm to 23:30 pm in the Arora Ballroom.

    Please contact us should you have any special dietary requirements.

    The dress code for both receptions is smart casual. Please note that participants not wearing their event badge will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

    Please note, accompanying persons are automatically added to our guest list.

    London – General Information

    London, the capital city of the United Kingdom, stands as one of the most ancient and cosmopolitan among the world’s great urban centers, with a history that stretches over almost two thousand years. Holding the distinction of being the largest metropolis in Britain, London serves as a pivotal hub for the nation’s economy, transportation, and cultural vitality.

    Quick facts:

    • Time zone: London is 1 hour ahead of GMT
    • Climate: London has a temperate oceanic climate
    • Currency: The official currency is pound sterling (GBP). Credit cards are widely accepted. See x-rates.com for the latest rates.
    • Electricity: 220 volts.
    • Plug type: the outlet can accept the type G plugs. Please bring your own adaptors, if necessary. More information about London can be found here.

    If you have any questions prior to the event, please do not hesitate to contact Jessica Olsen by email at jolsen@icef.com.

    We look forward to welcoming you to London!

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