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  • ICEF ANZAProvider Information Pack

    April 22 - 24, 2024 Christchurch, New Zealand

    Hotel Accommodation

    Crowne Plaza Christchurch
    764 Colombo Street, Christchurch Central City, Christchurch 8011, New Zealand

    + 64-3-7412800

    Rate
    Rates start from NZD 230 per night available from Friday 19th until Saturday 27 of April.

    Check-in & Check-out
    Earliest possible check-in time is 15:00 and latest check-out time is 11:00.

    Amenities
    Crowne Plaza Christchurch features 204 spacious and modern guest rooms. All rooms are equipped with free Wi-Fi. There is a free 24/7 gymnasium on-site.

     

    Alternative options:

    Novotel Christchurch Cathedral Square52 Cathedral Square, Christchurch Central City, Christchurch 8011,
    New Zealand
    5 minutes walking distance from Te Pae

    Distinction Christchurch Hotel
    14 Cathedral Square, Christchurch Central City, Christchurch 8011, New Zealand
    7 minutes walking distance from Te Pae

    You can check the walking map here

     

    Visa Requirements

    All visitors to New Zealand must have a valid visa to travel to and enter New Zealand (except Australian passport holders or A foreign passport holder with a valid visa for New Zealand). You will need to apply for a visitor visa.
    European Union (EU) and some other European passport holders are eligible to apply online for an NZeT. See the full list of countries included in the visa waiver here.

    If your country is not listed above, you are required to apply for a visa. You can apply online here.

    Please note that ICEF can only provide you with a letter of invitation for the duration of the event (April 22 – 24). If you require a letter of invitation, please contact Christine Ferst. Deadline for invitation letter requests is March 11, 2024.

    Arrival in Ōtautahi | Christchurch, New Zealand

    Ōtautahi | Christchurch Airport

    Christchurch Airport is located approximately 10.5 kilometres from Te Pae Christchurch. The drive from the airport to the Te Pae Christchurch or any of our partner hotels will take approximately 20 minutes depending on traffic.

    You can find more information about the airport here.

    Taxis: The taxi rank is located outside International Arrivals (exit through Door 7). Prices vary by company. Your taxi is charged $5.50 to collect or deliver you to Christchurch Airport.

    Rideshare: Uber and Ola driver-partners can pick you up or drop you off at the airport. Please wait until you have collected your luggage and are ready to leave the airport before requesting your ride through the Ola or Uber app. There are dedicated rideshare pick-up bays. Simply exit the terminal and follow the signs to the Rideshare Pick-up and Drop-off Zone, located behind the Express Park building.

    Public Transport : Buses depart from the northern end of International Arrivals, next to the Novotel hotel (exit through Door 9). Tickets can be purchased directly from the driver. For fares and other information, please visit the Metro website or call +64 (3) 366 8855.
    Please note there is a charge for these bus services to access Christchurch Airport.

    More information on how to get from and to Christchurch Airport can be found here.

    Share on Social Media

    Download Social Media Visuals

    Share the event badges on your social media networks to spread the word and let everyone know you’re attending. Don’t forget to use the #ICEF hashtag and get involved! And if you’re a speaker or sponsor, please ask your account manager for your personalised social media badge.

    Forwarding of Promotional Material

    Your materials for the ICEF ANZA can arrive from Thursday April 18 in Christchurch (but not before) allowing you sufficient time to check if your packages have been delivered correctly. Please contact a courier of your choice. It is very important you include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.

    Package Preparation
    When calculating the amount of promotional materials to send, please bear in mind you will have a maximum of 40 pre-scheduled meetings. Please refer to the Shipping Instructions & Delivery Label for detailed information, customs requirements and a delivery label template.

    Sustainable alternatives
    As we recommend reducing the use of paper, you can upload up to five documents, three videos and eight photos into your Marcom eSchedule PRO profile, making them available to agents prior to, during and for four weeks after the event. In addition, here are some suggestions to help you stand out:

    – QR code to your website/brochures/offers
    – Sustainable giveaways for your potential partners
    – No need for business cards – delegates can scan your v-card on the reverse – side of your badge
    – Please consider using local suppliers to cut down international shipping

    Please be aware that although Wi-Fi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and helps ensure the wifi network is not overloaded.

    Advertising & Sponsorship Opportunities

    Our advertising and sponsorship opportunities help build your brand and grow your business. Advertising at ICEF ANZA provides significant international exposure for your organisation, increasing your brand visibility and networking potential. See our website to view and reserve sponsorship items or contact your account manager to build a customised package.

    Scheduling Meetings

    Scheduling meetings prior to the event

    Approximately six weeks prior to the event you will receive access to the Marcom eSchedule PRO online meeting scheduling platform. Marcom eSchedule PRO allows you to select potential partners according to geographical origin or type of programmes and to send personalised meeting requests. We recommend to schedule a minimum of 25 meetings prior to the event.

    Meetings will take place at your designated meeting table or booth, indicated on your schedule. If you are using Marcom eSchedule PRO for the first time, we recommend that you review the following information: Getting StartedScheduling Meetings – Useful Hints & Tips | Video tutorials.

    Scheduling meetings during the event

    To make the most of your participation, you can still schedule meetings with other participants once the event has started. Last minute meetings can be scheduled up to one hour before the requested meeting time.

    We recommend leaving Marcom eSchedule PRO open throughout the event to keep an eye on any new meeting invitations that may come through. Please regularly refresh your eSchedule PRO page to make sure it’s always up to date with the latest requests.

    T&Cs on parallel events

    To ensure that we are able to provide the best experience for all attendees, we would like to draw your attention to two sections in our event terms and conditions. Section 11 specifically prohibits participants from organising any side event (be it hospitality, seminar, or tour), which entices attendees to leave during the programme. Should you wish to organise an event outside of programme times, where attendance is linked to the ICEF event, then ICEF must be notified in advance and approval must be received in writing. Additionally, section 12 mandates that any event, seminar, party, reception or tour organised before or after an ICEF event, with the intention of attracting or inviting event attendees, must be applied for and authorised no less than three months in advance please.

    Seminars

    You can build your own personalised programme of optional seminars and provider presentations held on the first day of ICEF ANZA.

    Programme details can be found under the SEMINARS tab on your schedule.

    Meeting and Display Tables

    Meeting tables will be accessible as of 08:00 am on Tuesday, April 23rd.
    Each meeting table (180 x 75 x 75cm) will be covered with a table cloth and will have access to an electricity outlet.
    Table signage with name and logo of each institution will be provided.

    Booths will be accessible as of 04:30 pm on Monday, April 22nd.

    On-site Check-in

    You will be able to collect your badge and welcome pack on Monday, April 22, 2024, from 12:00 to 19:00 at the ICEF hospitality and registration desk located in the foyer on the Ground Level of the Te Pae Christchurch. Participants arriving after this can register on Tuesday, April 23 from 8:00 onwards.

    As this is an invitation only event, anyone not wearing a badge may not be admitted into the event area.

    Please also understand for the same reason we cannot allow non-registered family, friends or staff to enter the meeting hall.

    Refreshments and Lunches

    Snacks and refreshments are available on April 22 at 16:30, on April 23 at 11:00 as well as at 16:00 and on April 24 at 11:00 as well as at 15:50.

    Lunch will be provided at 13:00 on April 23 and April 24 next to the Exhibition hall.

    Please contact us should you have any special dietary requirements.

    Evening Networking Receptions

    Welcome Reception

    Monday, April 22, 19:00 to 21:00 in the Dobson foyer.

    Dinner Reception

    Tuesday, April 23, 19:30 to 23:30 in the Rivers room on Level 1.

    The dress code for both receptions is smart casual. Please note that participants not wearing their event badge will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MY SCHEDULE page.

    Christchurch | Ōtautahi – General Information

    Christchurch | Ōtautahi is the largest city in the South Island of New Zealand.

    Quick facts:

    • Time zone: GMT GMT + 13 hours.
    • Climate: In autumn (April), Christchurch experiences warm, sunny days and cooler nights with average temperatures from 7 to 17°C (45 – 64°F).
    • Currency: New Zealand Dollar (NZD). Credit cards are widely accepted. See x-rates.com for the latest rates.See x-rates.com for the latest rates.
    • Electricity: 230-240 V.
    • Plug type: Plug type: Plugs have three flat pins in a triangular pattern. Please bring your own adaptors, if necessary.
    type c
    • More information about Christchurch | Ōtautahi can be found here.

    If you have any questions prior to the event, please do not hesitate to contact us by email.

    We look forward to welcoming you to Christchurch | Ōtautahi.

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