ICEF Higher EducationProvider Information Pack

Venue:  InterContinental London – The O2, One Waterview Drive, Greenwich Peninsula, SE10 0TW

Event Date: 9:30 Friday, September 12  – 18:30 Sunday, September 14 2025. 

Please scroll down for detailed timings, including registration and evening receptions.

We are pleased to offer you preferential rates at the InterContinental London – The O2, where the event will take place.

Double bedrooms start from £309, excluding VAT. 

Rates are available for bookings from September 12 to September 14, subject to room availability. For bookings outside this period the regular room rates become applicable.

The information below is advisory, we recommend you check your own visa requirements with your local embassy. 

Depending on your nationality, you may not need a visa to visit the UK. If you do not need a visa, you’ll either: 

• have to apply for an electronic travel authorisation (ETA), which allows you to visit the UK for up to 6 months
• be able to visit the UK for up to 6 months without needing a visa or an ETA

If you need a Standard Visitor visa, you must apply online before you travel to the UK and attend an appointment at a visa application centre.  The earliest you can apply is 3 months before you travel.

You can check if you need a visa before you apply.

Further information and guidance on how to apply for the British visa can be found here. For any visa-related questions, please contact visasupport@icef.com

Public Transport

London Underground
The nearest underground station to the venue is North Greenwich, which is a five-minute walk away. 

From London Heathrow
Underground stations are available at terminals two and three, four, and five with frequent services into central London. You will then need to change underground stations to make your way to North Greenwich. A journey planner, including prices, is available here.

From Gatwick Airport
The Gatwick Express, Thameslink, and Southern train lines can take you directly into central London, where you can change to use the London Underground to North Greenwich. A journey planner and information on how to pay are available here. 

From London City Airport
The Docklands Light Railway (DLR) departs every four to 10 minutes directly into central London, where you can change to use the London Underground to North Greenwich. A journey planner and information on how to pay are available here.

From London Stansted
Stansted Express services run every 15 minutes into central London. From there, you can change to use the London Underground to North Greenwich. A journey planner is available here.

Taxis
Taxis are readily available from each airport. You can also book taxis via the Uber app. The cost will depend on traffic and other factors.

Package arrival date: From September 10, 2025 onwards. The venue is unable to store any items received before this date, as a result they may not be accepted.

Package preparation: Please bear in mind that you will have a maximum of 38 pre-scheduled meetings when calculating the amount of promotional materials to send. 

Shipping label: Please use this label on all packages so they are easily identifiable onsite.

Courier: Please contact a courier of your choice and remember to include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.

Sustainable alternatives: To reduce the use of paper, you can also upload up to five documents, three videos and up to eight photos into your Marcom eSchedule PRO profile and make them available to agents prior to, during, and for four weeks after the event.

Please also consider using local suppliers to cut down international shipping. 

Wifi: Please be aware that although wifi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded.

If you’d like to make an impression at your dedicated table here are some suggestions to help you stand out:

• Branded table cloth
• Reusable table top roller banner
• QR code to your website/brochures/offers
• Sustainable giveaways for your potential partners
• No need for business cards – delegates can scan your v-card on the reverse side of your badge
• Laptops – power is provided at each table so you can show your meeting partners your videos and presentations 

Please note that only organisations with a display table may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.

*Not applicable to accompanying persons/guests

You will receive access to our online meeting scheduling tool, Marcom eSchedule PRO, approximately 5 weeks prior to the event, allowing you to send personalised meeting requests to targeted contacts based on source country or type of programme.

If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform: 

• Getting Started 
• Scheduling Meetings – Useful Hints & Tips
• Video tutorials

Scheduling meetings during the event

To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time. 

We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through. 

Please note that you will not be provided with a printed copy of your schedule at the event.

Our advertising and sponsorship opportunities help build your brand and grow your business. Advertising at ICEF Higher Education and other ICEF events provides significant international exposure for your organisation, increasing your brand visibility and networking potential.

See our website to view and reserve sponsorship items or contact your account manager to build a customised package.

You will be able to collect your badge and welcome bag from the ICEF registration desk located in the Arora Foyer from 09:30 to 19:30 on Friday, September 12. 

As this is an invitation-only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason, we cannot allow non-registered family, friends or staff to enter the meeting hall.

Your registration for the Higher Education event also allows access for you to join the ICEF Monitor Global Summit on Friday 12 September

This unique event brings together leading voices in international education to explore practical strategies addressing the complex challenges, and emerging opportunities, facing the sector today.

To view the speakers and agenda, please visit the event website.

Friday, September 12 – ICEF Monitor Global Summit 

• Welcome refreshments – 09:30 – 10:30
• Lunch break – 12:30 – 13:30
• Refreshment breaks – 15:00 and 17:00 (30 minutes)

Saturday, September 13 and Sunday, September 14

• Welcome refreshments – 08:00 – 09:00
• Refreshment breaks- 11:00 and 16:00 (30 minutes)
• Lunch – 13:00 – 14:00 

Please contact us should you have any special dietary requirements.

Welcome Reception: Friday, September 12, 19:00 – 21:00 in the Arora Foyer

Dinner Reception: Saturday, September 13, 20:00 – 23:00 in the Arora Ballroom 

The dress code for both receptions is smart casual. Please note that participants not wearing their event badges will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

If you are attending as an accompanying person without a meeting schedule your attendance at both receptions will be automatically registered.

Meeting tables and exhibitor PODs will be accessible as of 08:00am on Tuesday 24th September.

Each table will be covered with a tablecloth and will have access to an electricity outlet.

Meeting table size: (182cm x 75cm)
Exhibitor table size: (182cm x 75cm)

Table signage with the name and logo of each institution will be provided.

Exhibitor PODs will include a 1m x 2.45m graphic POD unit, a table and chairs, power and spotlight.

To ensure that we are able to provide the best experience for all attendees, we would like to draw your attention to two sections in our event terms and conditions. Section 12 specifically prohibits participants from organising any side event (be it hospitality, seminar, or tour), which entices attendees to leave during the programme. Should you wish to organise an event outside of programme times, where attendance is linked to the ICEF event, then ICEF must be notified in advance and approval must be received in writing. Additionally, section 12 mandates that any event, seminar, party, reception or tour organised before or after an ICEF event, with the intention of attracting or inviting event attendees, must be applied for and authorised no less than three months in advance please.

• Time zone: London operates on Greenwich Mean Time (GMT) during the winter and British Summer Time (BST, GMT+1) during daylight saving time.
• Currency: The official currency is the British Pound Sterling (GBP). For current exchange rates, please see x-rates. Credit cards are widely accepted.
• Electricity: The standard voltage is 230 V, and the frequency is 50 Hz.
• Plug type: The power plugs and sockets are of type G. Visitors may need to bring their own adaptors.

If you have any questions prior to the event, please do not hesitate to contact us by email to icef-he-providers@icef.com

We look forward to welcoming you to ICEF Higher Education in London!