Venue: Baku Marriott Hotel Boulevard, Khagani Rustamov Street, 4C Khatai District, Baku 1010, Azerbaijan
Event Date: 13:00 Thursday, March 26 – 18:30 Saturday, March 28, 2026.
Please scroll down for detailed timings, including registration and evening receptions.
We are pleased to offer you preferential rates at the Baku Marriott Hotel Boulevard, where the event will take place.
Single rooms start from 170.78 AZN / Night + 18% VAT + municipal tax. Breakfast is included within the rate.
A deposit equal to one night’s room and tax will be charged to the individual’s credit card at the time of reservation.
Rates are available for bookings from March 23 to March 30, subject to room availability. For bookings outside this period the regular room rates become applicable.
Cancellation and Payment Policy:
All reservations must be processed and completed by 03.03.2026 by inserting valid payment details. Reservations can be cancelled until 03.03.2026 without any penalty. Reservations cancelled after 03.03.2026 or marked as no-show will be fully charged, and 100% cancellation will apply with no refund.
For any further questions, please contact: ulduza.pashazade@absheronhotelgroup.com
Check-in & Check-out
Check-in time is after 15:00 and the latest check-out time is 12:00
The information below is advisory; we recommend verifying requirements with your local embassy or the official Azerbaijan Immigration website.
Most travelers, including citizens of the UK, USA, EU, Canada, and Australia, require a visa to enter Azerbaijan. This can be obtained quickly via the online e-Visa (ASAN) system. Citizens of most CIS countries enjoy visa-free entry, while nationals not eligible for the e-Visa must apply for a traditional sticker visa at an Azerbaijani consulate.
Note: Entry is denied to anyone who has visited the Nagorno-Karabakh region without prior authorization from the Azerbaijani government.
List of countries eligible for e-visa
e-Visa application – ASAN e-Visa portal
For visa-related questions, please contact visasupport@icef.com.
Heydar Aliyev International Airport (GYD) is located approximately 20-25 kilometers northeast of the city center and from the event venue.
Taxi: Taxis are readily available outside the terminal. It’s advisable to use official airport taxis or ride-hailing apps like Bolt or Uber for transparent pricing. The journey typically takes around 30-45 minutes, depending on traffic.
Airport Bus (Aero Express): The Aero Express bus service connects the airport to the city center, usually terminating near 28 May Metro Station. From there, you might need a short taxi ride or another form of public transport to reach the Baku Marriott Hotel Boulevard. The bus journey takes about 30-40 minutes.
Private Transfer: Many hotels, including the Marriott, offer private airport transfer services, which can be pre-booked for convenience.
Package arrival date: From Tuesday, March 24th onwards.
The venue is unable to store any items received before this date, as a result they may not be accepted.
Package preparation: Please bear in mind that you will have a maximum of 38 pre-scheduled meetings when calculating the amount of promotional materials to send.
Shipping label: Please use this label on all packages so they are easily identifiable onsite.
Courier: Please contact a courier of your choice and remember to include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.
Sustainable alternatives: To reduce the use of paper, you can also upload up to five documents, three videos and up to eight photos into your Marcom eSchedule PRO profile and make them available to agents prior to, during, and for four weeks after the event.
Please also consider using local suppliers to cut down international shipping.
Wifi: Please be aware that although wifi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded.
If you’d like to make an impression at your dedicated table here are some suggestions to help you stand out:
Please note that only organisations with a display table may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.
Enhance your experience at ICEF Eurasia with our new app. Designed to help you prepare for the event, it also provides you with all the information you need while you’re there.
Share the event badges on your social media networks to spread the word and let everyone know you’re attending. Don’t forget to use the #ICEF hashtag and get involved! And if you’re a speaker or sponsor, please ask your account manager for your personalised social media badge.
*Not applicable to accompanying persons/guests
You will receive access to our online meeting scheduling tool, Marcom eSchedule PRO, approximately 5 weeks prior to the event, allowing you to send personalised meeting requests to targeted contacts based on source country or type of programme.
If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform:
Scheduling meetings during the event
To make the most of your participation, you can still schedule meetings with other participants once the event has started. Last minute meetings can be scheduled up to one hour before the requested meeting time.
We recommend that you leave Marcom eSchedule PRO open throughout the event to keep an eye on any new meeting invitations that may come through. Please regularly refresh your eSchedule PRO page to make sure that it’s always up to date with the latest requests.
If you’re looking to increase your brand visibility and heighten your networking potential, why not consider sponsorship opportunities?
Advertising at ICEF Eurasia and other ICEF events helps build your brand, grow your business and provide significant international exposure. Visit our website to view the available sponsorship items or contact your account manager to build a customised package.
You will be able to collect your badge and welcome bag from the ICEF hospitality desk located in the Tagiyev Foyer from 13:00 on Thursday, March 26 and from 08:00 on Friday, March 27.
As this is an invitation-only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason, we cannot allow non-registered family, friends or staff to enter the meeting hall.
If you change your representative at the event it is important you inform your account manager of this in advance before arriving, otherwise you may experience delays at registration.
Join us on the first day of the event for a programme of seminars and presentations providing up-to-date information about the latest market trends and issues relevant to international education and student mobility.
You can find out more via the seminar tab on your schedule and on the event website.
Meeting and Display tables will be accessible as of 08:00 am on Friday, March 27.
Meeting Table = 180cm x 60cm
Display Table =180cm x 60cm
Each meeting table will be covered with a tablecloth, will have access to an electricity outlet and table signage will be provided.
Please note that only organisations with a display table may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.
Thursday, March 26
Friday, March 27 and Saturday, March 28
Please contact us should you have any special dietary requirements.
Welcome Reception: Thursday, March 26, 19:00-21:00 in the Tagiyev Foyer.
Dinner Reception: Friday, March 27, 20:00-23:00 at the Hilton Baku sponsored by St. George’s University. Transports to and from the dinner venue will be available.
The dress code for both receptions is smart casual. Please note that participants not wearing their event badges will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.
If you are attending as an accompanying person without a meeting schedule your attendance at both receptions will be automatically registered.
To ensure that we are able to provide the best experience for all attendees, we would like to draw your attention to two sections in our event terms and conditions. Section 11 specifically prohibits participants from organising any side event (be it hospitality, seminar, or tour), which entices attendees to leave during the programme. Should you wish to organise an event outside of programme times, where attendance is linked to the ICEF event, then ICEF must be notified in advance and approval must be received in writing.
Additionally, section 12 mandates that any event, seminar, party, reception or tour organised before or after an ICEF event, with the intention of attracting or inviting event attendees, must be applied for and authorised no less than three months in advance.
If you have any questions prior to the event, please do not hesitate to contact us by email to icef-eurasia-providers@icef.com
We look forward to welcoming you to Baku!
