Venue: InterContinental Hotel, InterContinental Berlin, Budapester Straße 2, 10787 Berlin
Event Date: 10:00 Sunday, November 02 – 18:30 Tuesday, November 04 2025.
Please scroll down for detailed timings, including registration and evening receptions.
We are pleased to offer you the following preferential rates at the InterContinental Berlin, where the event will be taking place:
The above rates are inclusive of some taxes* and exclusive of breakfast.
Reservations must be made by October 15, 2025. Rates are available for bookings from October 29 to November 05, subject to room availability. For bookings outside this period the regular room rates become applicable.
*Please note that business travellers will now pay a city tax for hotel stays in Berlin, amounting to 7.5% of the hotel room (net) price. This will be charged at check in.
Check-in & Check-out
Check-in time is after 15:00 and the latest check-out time is 12:00.
Nürnberger Strasse 65,
10787 Berlin, Germany
Tel +49-30-210070
Fax +49-30-2132009
Email: info@cp-berlin.com
We are pleased to offer you preferential rates at the Crowne Plaza Berlin City Centre which is just an 8 minute walk to the event venue.
You can book a standard room at 158 EUR per night via the button below.
The above rates are inclusive of some taxes* and exclusive of breakfast.
Reservations must be made by October 03, 2025. Rates are available for bookings from November 02 to November 05, subject to room availability. For bookings outside this period the regular room rates become applicable.
*Please note that a 7.5 percent city tax applies, not included in the rate. This will be charged at check in.
Check-in & Check-out
Check-in time is after 15:00 and the latest check-out time is 12:00.
Germany is part of the borderless region known as the Schengen area and visa requirements vary by nationality. For most nationalities a visa is not needed for stays of up to three months. A passport validity of at least three months beyond the period of stay is mandatory and you are advised to retain evidence of your return travel. Please check regulations with your closest German embassy well ahead before travelling. To find out more about country-specific visa requirements, visit The German Ministry of Foreign Affairs.
ICEF offers visa support which provides you with a letter of invitation for the duration of the event and company documentation required for your visa appointment. Please contact visasupport@icef.com if you wish to request this service.
We have partnered with Qatar Airways to bring you a special 10% discount when booking flights for this event, making your trip an even more cost-effective means of expanding your business and securing new partnerships.
To take advantage of the discount, please visit this website and use the code ICEFBERLIN. Please note, the discount is available only on routes operated in full by Qatar Airways.
Deutsche Bahn is pleased to offer discounted event tickets if you travel to ICEF Berlin by train. The price for a one-way ticket from any German railway station to Berlin starts from 44 EUR.
Tickets are subject to availability and need to be booked at least one day prior to your departure date. Please note that the event ticket is only valid for the connection you have selected and booked in advance.
European Train Travel
If you’re based in Europe, why not travel by train instead of plane? You can use websites such as Trainline to book trains from many European countries to Berlin. You can see the carbon emissions for your journey when you search for tickets, with the potential to offset them too.
Berlin Brandenburg Airport (BER)
The airport is situated 25 km from the city centre, which can be reached in approximately 45 minutes by taxi or public transport.
Berlin Central Station (Berlin Hbf)
Berlin´s main railway station is located in the city centre.
Package arrival date: From Tuesday 28 October 2025 onwards. The venue is unable to store any items received before this date, as a result they may not be accepted.
Package preparation: Please bear in mind that you will have a maximum of 38 pre-scheduled meetings when calculating the amount of promotional materials to send.
Shipping label: Please use this label on all packages so they are easily identifiable onsite.
Courier: Please contact a courier of your choice and remember to include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.
Sustainable alternatives: To reduce the use of paper, you can also upload up to five documents, three videos and up to eight photos into your Marcom eSchedule PRO profile and make them available to agents prior to, during, and for four weeks after the event. Please also consider using local suppliers to cut down international shipping.
Wifi: Please be aware that although wifi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded.
If you’d like to make an impression at your dedicated table here are some suggestions to help you stand out:
Please note that only organisations with a display table may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.
Share the event badges on your social media networks to spread the word and let everyone know you’re attending. Don’t forget to use the #ICEF hashtag and get involved! And if you’re a speaker or sponsor, please ask your account manager for your personalised social media badge
*Not applicable to accompanying persons/guests
You will receive access to our online meeting scheduling tool, Marcom eSchedule PRO, approximately 6 weeks prior to the event, allowing you to send personalised meeting requests to targeted contacts based on source country or type of programme.
If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform:
Scheduling meetings during the event
To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time.
We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through.
Please note that you will not be provided with a printed copy of your schedule at the event.
If you’re looking to increase your brand visibility and heighten your networking potential, why not consider sponsorship opportunities?
Advertising at ICEF Berlin and other ICEF events helps build your brand, grow your business and provide significant international exposure. Visit our website to view the available sponsorship items or contact your account manager to build a customised package.
You will be able to collect your badge and welcome bag from the ICEF registration kiosks on Sunday, November 02, from 10:00 to 21:00.
Participants arriving after the above stated period can register on Monday, November 03, from 08:00 onwards.
You will be sent a QR code in advance of the event to print your badge when you arrive. More details to follow.
As this is an invitation only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason we cannot allow non-registered family, friends or staff to enter the meeting hall.
If you change your representative at the event it is important you inform your account manager of this in advance before arriving, otherwise you may experience delays at registration.
Join us on the first day of the event for a programme of seminars and presentations providing up-to-date information about the latest market trends and issues relevant to international education and student mobility.
You can find out more via the seminar tab on your schedule and on the event website.
Sunday, November 02
Networking Lunch, 13:00 – 14:00
First-timer Lunch 13:00 – 14:00
Refreshment Stations Open, 15:30 – 17:30
Monday, November 03
Networking breakfast, 08:00 – 09:00
Refreshment Stations Open, 9:30 – 11:30
Lunch, 12:30 – 14:30
Refreshment Stations Open, 15:30 – 17:30
Tuesday, November 04
Networking breakfast, 08:00 – 09:00
Refreshment Stations Open, 9:30 – 11:30 sponsored by MLA Move Language Ahead
Lunch, 12:30 – 14:30
Refreshment Stations Open, 15:30 – 17:30 sponsored by MLA Move Language Ahead
Please note: To avoid lines at the food and beverage stations, coffee breaks and lunch times have been extended. We recommend blocking at least one break slot in the morning and one in the afternoon and to allow a minimum of two time slots for your lunch break.
Please contact us should you have any special dietary requirements.
Welcome Reception: Sunday, November 02, 19:00 to 21:00. – sponsored by Coquitlam School District
ICEF Berlin 30th Dinner & Party: Monday, November 03, 20:00 to 00:00– sponsored by MLA Move Language Ahead
The dress code for both receptions is smart casual. Please note that participants not wearing their event badges will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.
If you are attending as an accompanying person without a meeting schedule your attendance at both receptions will be automatically registered.
Meeting and Display tables will be accessible as of 08:00 am on Monday, November 03.
Each table will be covered with a tablecloth and will have access to an electricity outlet.
Meeting table size: (120cm x 80cm)
Table signage with the name and logo of each institution will be provided.
Booths will be accessible as of 17:00 on Sunday, November 02 until 19:00.
All booths will be furnished with standard equipment according to their size.
You will receive an email from Jessica Olsen, jolsen@icef.com with all the details about your booth and the instructions on how to customise it by the end of August.
Please note that only organisations with a booth may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.
Wifi: Please be aware that although wifi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded so you do not experience delays during your meetings.
To ensure that we are able to provide the best experience for all attendees, we would like to draw your attention to two sections in our event terms and conditions. Section 11 specifically prohibits participants from organising any side event (be it hospitality, seminar, or tour), which entices attendees to leave during the programme. Should you wish to organise an event outside of programme times, where attendance is linked to the ICEF event, then ICEF must be notified in advance and approval must be received in writing.
Additionally, section 12 mandates that any event, seminar, party, reception or tour organised before or after an ICEF event, with the intention of attracting or inviting event attendees, must be applied for and authorised no less than three months in advance.
Publish your FAM tour with ICEF and benefit from additional publicity. Not only will your FAM tour be promoted via our website but we’ll also send a dedicated mailer to agents, further raising the profile of your institution. Click here to submit your proposal.
If you have any questions prior to the event, please do not hesitate to contact us by email to icef-berlin-providers@icef.com.
We look forward to welcoming you to Berlin!
