ICEF USAAgent Information Pack

Venue: Hyatt Regency Orlando, 9801 International Drive, Orlando, FL 32819
Event Date: 15:00 Friday, May 29 – 18:30 Saturday, May 30.

Please scroll down for detailed timings, including registration and evening receptions.

*only applicable for fully sponsored agencies located outside of Orlando

You will be provided with a hotel room for two nights from Friday, afternoon, May 29, 2026 until Sunday, May 31, 2026 at one of our partner hotels.

Your presence will be expected throughout the duration of the event.

A formal hotel booking confirmation will be sent to you approximately four weeks prior to the event. ICEF will sponsor one room per agency, unless otherwise stated.

Accommodation terms & conditions:

• Event cancellation: If for some reason you will be unable to attend, please let us know by April 17, 2026 or you will be subject to a cancellation fee of 195 EUR. Cancellations made from May 22, 2026 will be subject to a cancellation fee of 495 EUR.
• Event no-show: If you do not arrive for your reservation or fail to attend without contacting us, you will be charged for your accommodations for the entire period of the event, plus the cancellation fee.
• Additional person(s): If you require an extra person to be accommodated in your room, kindly inform us without delay. An additional charge of 150 EUR per person, per room will apply and must be organised in advance of the event.
• Early Departure: Should you need to leave the event earlier than May 30 at 18:30, please inform us of this well in advance. In accordance with the Agent Terms & Conditions, please note that clients leaving the event early without prior notification to ICEF will be subject to an Early Departure Fee equivalent to one night’s accommodation at the hotel’s prevailing rate.
• Hotel extra charges: All extra costs (i.e. mini-bar, room service, telephone, early/late check-in/out) will not be sponsored by ICEF and are at your own expense. The hotel will therefore ask you for your credit card details upon check-in.
• Check-in & Check-out: Earliest possible check-in time is 16:00 and latest check-out time is 11:00 am.

Additional nights:

Booking an additional night is optional and at your own expense. Please click here to book online if you wish to extend your stay. Please only reserve additional nights outside of your sponsored nights.

Visas are required for all foreigners entering the United States unless they are from a country that participates in the Visa Waiver Program.

For the purposes of ICEF USA 2026 you may need to apply for a B-1 visa. A non-immigrant visa, designed for persons who want to enter the United States on a temporary basis for business purposes.

ICEF offers visa support which provides you with a letter of invitation for the duration of the event and company documentation required for your visa appointment. If you wish to request this service, please send an email to visasupport@icef.com

To find out more about country-respective visa requirements visit this website.

Taxis 

Taxis at Orlando International Airport (MCO) are available 24/7 on Level 1 (Ground Transportation) of Terminals A, B, and C.

Train 

The Orlando International Airport Train Station, adjacent to Terminal C, accommodates the Terminal Link Station to Terminals A & B, the Brightline Station, and possibly additional rail systems in the future. It also supports ground transportation activity including taxis, shuttle buses and public bus operations.

Other ground transportation

If you would like to have more information about more ground transportation please visit this website.

If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform: 

• Getting Started 
• Scheduling Meetings – Useful Hints & Tips
• Video tutorials

Scheduling meetings during the event

To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time. 

We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through. 

Please note that you will not be provided with a printed copy of your schedule at the event.

You will be able to collect your badge and welcome bag from the ICEF hospitality desk located in the Regency Rotunda at 15:00 on Friday 29 May and from 08:00 on Saturday 30 May.

As this is an invitation-only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason, we cannot allow non-registered family, friends or staff to enter the meeting hall.

Join us on the first day of the event for roundtable sessions providing up-to-date insights into the latest market trends and issues relevant to international education and student mobility.

You can find out more via the seminar tab on your schedule and on the event website.

Friday, May 29

• Refreshment break – 16:30 – 17:00

Saturday, May 30

• Networking breakfast – 08:00 – 08:30
• Refreshment breaks- 10:30 and 16:00 (30 minutes)
• Lunch – 13:00 – 14:00

Please contact us should you have any special dietary requirements.

Welcome Reception: Friday, May 29, 19:00-21:00 in the Regency Rotunda sponsored by Full Sail University.

The dress code for this reception is smart casual. Please note that participants not wearing their event badges will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

If you are attending as an accompanying person without a meeting schedule your attendance at both receptions will be automatically registered.

To ensure that we are able to provide the best experience for all attendees, we would like to remind you that agents are hosted at ICEF events on the condition that they remain with the event for the duration of the programme. Please see our full event terms and conditions.

• Time zone: Orlando is 4 hours behind GMT.
• Currency: The official currency is the United States Dollar (USD). Credit and debit cards are widely accepted.
• Electricity: The standard voltage is 120 V, and the frequency is 60 Hz.
• Plug type: The power plugs and sockets are of type A and type B. Visitors must bring their own adaptors.
• Climate: Orlando has a humid subtropical climate, with hot, humid summers and mild winters. Average temperatures in January are around 22°C during the day and 10°C at night.

If you have any questions prior to the event, please do not hesitate to contact us by email to icef-usa-agents@icef.com

We look forward to welcoming you to Orlando!