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  • ICEF Spanish EducationProvider Information Pack

    May 22 - 24, 2024 Madrid, Spain

    Hotel Accommodation

    Hotel Riu Plaza España

    C/ Gran Vía 84, Centro, 28013 Madrid, Spain
    Tel: +34 919 19 33 93

    We are pleased to offer you a preferential rate of €199 (+ 10% VAT) for a Deluxe Room – breakfast buffet being included.
    Rates are available for bookings from May 22 (check-in) to May 25, 2024 (check-out) and are subject to room availability.

    Check-in & Check-out
    Earliest possible check-in time is 15:00 and latest check-out time is 12:00 noon.

    The Hotel Riu Plaza España offers more than 550 rooms, each with a mini-fridge, air conditioning and heating, an electronic safe, and a complimentary welcome kit, among many other amenities. And, if you like, you can cool off in the outdoor swimming pool located on the 21st floor, or do your daily workout in the gym. On the 27th floor you’ll find a rooftop bar, one of Madrid’s best terraces with 360° views; the perfect spot to enjoy Madrid from the sky.

    Arrival in Madrid
    Aeropuerto Adolfo Suárez Madrid-Barajas (MAD)

    Commonly known as ‘Madrid Barajas Airport’ (MAD) the main international airport is situated approximately 15 km from the event venue, which can be reached in 30 minutes by car. The airport has five passenger terminals: T1, T2, T3, T4 and T4S. You can find more information about the airport here.

    Madrid airport taxis do charge a flat fee of 33€ (rate 4) for a transfer to the city centre. The taxi rank is located outside International Arrivals at T1, T2, T3, or T4.
    You can check and book your transfer in advance here.

    There is the metro line no. 8 operating between the stations ‘Aeropuerto T4’ and  ‘Nuevos Ministerios’ (final stop) allowing you to get to the city centre in less than 45 minutes. The line no. 8 has two metro stations at the airport. Trains do operate from 6:05 in the morning until 1:30 at night.

    Please be aware that between metro stations ‘Aeropuerto T4’ and ‘Aeropuerto T1 T2 T3’ there’s further metro station called ‘Barajas’. This metro station is located in the centre of the district of Barajas and doesn’t cover the airport.

    The price for a one-way ticket is €6. In order to get to the metro station ‘Plaza España’ next to the venue you need to change once from line no. 8 to line no. 10 at ‘Nuevos Ministerios’. You may download the Madrid Metro Map here.

    Share on Social Media

    Download Social Media Visuals

    Share the event badges on your social media networks to spread the word and let everyone know you’re attending. Don’t forget to use the #ICEF hashtag and get involved! And if you’re a speaker or sponsor, please ask your account manager for your personalised social media badge.

    Forwarding of Promotional Material

    Your materials for ICEF Spanish Education can arrive in Madrid from May 18 onward (but not before) allowing you sufficient time to check if your packages have been delivered correctly. Please contact a courier of your choice. It is very important that you include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.

    Package Preparation
    When calculating the amount of promotional materials to send to Madrid please bear in mind that you will have a maximum of 38 pre-scheduled meetings. Please refer to the Shipping Instructions & Delivery Label for detailed information, customs requirements and a delivery label template.

    As we recommend to reduce the use of paper, you can also upload up to five documents (max size of 5 MB each), three videos (YouTube, Dailymotion and Vimeo links are supported) and up to eight photos (max size of 5 MB each) into your Marcom eSchedule PRO profile and make them available to agents prior to, during and for four weeks after the event.

    Advertising & Sponsorship Opportunities

    Advertising at ICEF Spanish Education and other ICEF events provides significant international exposure for your organisation, increasing your brand visibility and networking potential.

    See our website to view and reserve sponsorship items or contact your account manager to build a customised package.

    Scheduling Meetings

    Scheduling meetings prior to the event

    Approximately three weeks prior to the event you will receive access to the Marcom eSchedule PRO online meeting scheduling platform. Marcom eSchedule PRO allows you to select potential partners according to geographical origin or type of programmes and to send personalised meeting requests. We recommend to schedule a minimum of 25 meetings prior to the event.

    Meetings will take place at your designated meeting table, indicated on your schedule. If you are using Marcom eSchedule PRO for the first time, we recommend that you review the following information: Getting StartedScheduling Meetings – Useful Hints & Tips | Video tutorials.

    Scheduling meetings during the event

    To make the most of your participation, you can still schedule meetings with other participants once the event has started. Last minute meetings can be scheduled up to one hour before the requested meeting time.

    We recommend that you leave Marcom eSchedule PRO open throughout the event to keep an eye on any new meeting invitations that may come through. Please regularly refresh your eSchedule PRO page to make sure that it’s always up to date with the latest requests.


    You can build your own personalised programme of optional seminars and provider presentations held on the first day of ICEF Spanish Education.

    Programme details can be found under the seminar tab on your Marcom schedule.

    Meeting and Display Tables

    Meeting & Exhibitor tables (180cm x 94cm) will be accessible from 08:00 on Thursday, May 23. Each table will be covered with a table cloth and will have access to an electricity outlet. Table signage with the name (and logo) of each institution / organisation will be provided.

    For the exhibitors an additional literature display rack may be provided on request.

    On-site Check-in

    You will be able to collect your badge and welcome pack on Wednesday, May 22 from 13:00 to 19:00 at the ICEF hospitality and registration desk located in the foyer area on the 3rd floor of the hotel next to the seminar rooms.

    Participants arriving after this can register on Thursday, May 23 from 8:00 onwards in front of the ballroom ‘Madrid 3’ on the 4th floor.

    As this is an invitation only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason we cannot allow non-registered family, friends or staff to enter the meeting hall.

    T&Cs on parallel events

    To ensure that we are able to provide the best experience for all attendees, we would like to remind you that agents are hosted at ICEF events on the condition that they remain with the event for the duration of the programme. Please see our full event terms and conditions.

    Refreshments and Lunches

    Snacks and refreshments are available on May 22 at 16:30, on May 23 and May 24 at 11:00 as well as at 16:00.

    Lunch will be provided at 13:00 on May 23 and May 24 in the Cervantes Restaurant on the 4th floor of the hotel.

    Please contact us should you have any special dietary requirements.

    Evening Networking Receptions

    Welcome Reception
    Wednesday, May 22, 19:00 to 21:00 in the Foyer Area on the 3rd floor.

    Dinner Reception
    Thursday, May 23, 20:00 to 23:30 at the ‘Círculo de Bellas Artes‘. There will be transfers to and from the dinner venue leaving from 19:45 onwards.

    The dress code for both receptions is smart casual. Please note that participants not wearing their event badge will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

    Madrid – General Information

    Madrid is the capital of Spain, it’s a city full of art, history and amazing food.

    Quick facts:

    • Time zone: GMT + 1 hours.
    • Climate: Climate: In spring (May) Madrid experiences warm, sunny days and cooler nights with average temperatures from 11 to 22°C (52 – 72°F).
    • Currency: The official currency is the Euro (EUR). See for the latest rates.
    • Electricity: 220 volts.
    • Plug type: Plugs have two round pins (Type F). Please bring your own adaptors, if necessary.
    type c
    • More information about Madrid can be found here.

    If you have any questions prior to the event, please do not hesitate to contact us by email.

    We look forward to welcoming you to Madrid!