ICEF Secondary Education ParisAgent Information Pack

Venue: Paris Marriott Rive Gauche Hotel & Conference Centre,  17 Boulevard Saint Jacques, Paris, France, 75014

Event Date: 13:00 Wednesday, September 24 – 18:30 Friday, September 26 2025. 

Please scroll down for detailed timings, including registration and evening receptions.

*only applicable for fully sponsored agencies located outside of Paris.

Fully sponsored agents will be provided with a hotel room, including breakfast, for three nights from Wednesday afternoon, September 24, 2025, until Saturday morning, September 27, 2025 at one of our partner hotels. 

Your presence will be expected throughout the duration of the event.

A formal hotel booking confirmation will be sent to you approximately four weeks prior to the event. ICEF will sponsor one room per agency, unless otherwise stated.

Accommodation terms & conditions: 

• Event cancellation: If, for some reason, you will be unable to attend, please let us know by August 11, 2025, or you will be subject to a cancellation fee of 395 EUR. Cancellations made from the 15th September will be subject to a cancellation fee of 895 EUR*
  *if you have sponsored accommodation
• Event no-show: If you do not arrive for your reservation or fail to attend without contacting us, you will be charged 895 EUR.
• Additional person(s): If you require an extra person to be accommodated in your room, kindly inform us without delay. An additional charge of 150 EUR per person, per room will apply and must be organised in advance of the event.
• Early Departure: Should you need to leave the event earlier than September 26 at 18:30, please inform us of this well in advance. In accordance with the Agent Terms & Conditions, please note that clients leaving the event early without prior notification to ICEF will be subject to an Early Departure Fee equivalent to one night’s accommodation at the hotel’s prevailing rate.
• Hotel extra charges: All extra costs (i.e. mini-bar, room service, telephone, early/late check-in/out) will not be sponsored by ICEF and are at your own expense. The hotel will therefore ask you for your credit card details upon check-in.
• Check-in & Check-out: Earliest possible check-in time is 15:00 and latest check-out time is 12:00 noon.

Additional nights:
Booking an additional night is optional and at your own expense. Please click here to book online if you wish to extend your stay. Please only reserve additional nights outside of your sponsored nights.

The information below is advisory, we recommend you check your own visa requirements with your local embassy. 

Visas are required for nationals from the following countries when entering France:

Afghanistan, Algeria, Angola, Armenia, Azerbaijan, Egypt, Equatorial Guinea, Ethiopia, Ecuador, Eritrea, Bahrain, Bangladesh, Belarus, Belize, Benin, Bhutan, Bolivia, Botswana, Burkina Faso, Burundi, Cape Verde, Cambodia, Cameroon, Central African Republic, Chad, China,, Comoros, Congo, Côte d’Ivoire, Cuba, Djibouti, Dominican Republic, DR Congo, Fiji, Gabon, Gambia, Georgia, Ghana, Guyana, Guinea, Guinea-Bissau, Northern Mariana Islands, Namibia, Nauru, Nepal, Niger, Nigeria, Philippines, Pakistan, Palau, Papua New Guinea, Haiti, Marshall Islands, Madagascar, Malawi, Maldives, Mali, Morocco, Mauritania, Micronesia, Mongolia, Mozambique, Myanmar, India, Indonesia, Iraq, Iran, Jamaica, Jordan, Kazakhstan, Kenya, Kyrgyzstan, Kosova, Kuwait, Laos, Lebanon, Lesotho, Liberia, Libya, Oman, South Africa, Saudi Arabia, Solomon Islands, Samoa, Sao Tome and Principe, Senegal, Sierra Leone, Syria, Somalia, Sudan, Sri Lanka, Suriname, Swaziland, Yemen, Qatar, Uganda, Uzbekistan, Rwanda, Russia, Zambia, Zimbabwe, Tajikistan, Thailand, Tanzania, Timor-Leste, Togo, Tonga, Tunisia, Turkey, Turkmenistan, Vanuatu, Vietnam

Further information and guidance on how to apply for the Schengen visa can be found here.

For any visa-related questions, please contact visasupport@icef.com

Taxis
Each terminal provides designated areas where official Parisian taxis await arriving passengers. The taxi rank is located outside International Arrivals at T1, T2A-G and T3. More information on how to get from and to Paris-Charles de Gaulle Airport (CDG) can be found here.

Train / RER
A highly efficient way to reach central Paris and major train stations is via the RER B suburban train line. The RER B has 2 stations at the airport: “Aéroport Charles de Gaulle 1” (T 1 and T3) and “Aéroport Charles de Gaulle 2 TGV” (T 2). The RER B provides direct connections to key stations in Paris allowing easy access to the city centre and connections to the vast Paris Metro network and other mainline train services.
The closest station to the venue hotel is Denfert-Rochereau, followed by a 10 minute walk. 

More information on how to get from and to Paris-Charles de Gaulle Airport (CDG) can be found here.

*Not applicable to accompanying persons/guests

You will receive access to our online meeting scheduling tool, Marcom eSchedule PRO, approximately 5 weeks prior to the event, allowing you to send personalised meeting requests to targeted contacts based on source country or type of programme.

If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the links below to make the most of the platform: 

• Getting Started 
• Scheduling Meetings – Useful Hints & Tips 
• Video tutorials

Scheduling meetings during the event

To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time. 

We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through. 

Please note that you will not be provided with a printed copy of your schedule at the event.

*sponsorship opportunities are applicable for IAS agentcies only.

If you’re looking to increase your brand visibility and heighten your networking potential at ICEF events, why not consider agent enhanced participation or sponsorship opportunities?

Visit our website to view the available sponsorship items or contact your account manager.

You will be able to collect your badge from the ICEF registration kiosks located in the Scene Area from 13:00 on Wednesday 24 September and from 08:00 on Thursday 25 September. 

You will be sent a QR code in advance of the event to print your badge when you arrive. More details to follow. 

As this is an invitation-only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason, we cannot allow non-registered family, friends or staff to enter the meeting hall.

Join us on the first day of the event for a programme of seminars and presentations providing up-to-date information about the latest market trends and issues relevant to international education and student mobility. 

You can find out more via the seminar tab on your schedule and on the event website.

Wednesday 24 September

• Refreshment break – 16:30 – 17:00

Thursday 25 September and Friday 26 September 

• Welcome Refreshments – 08:00 – 09:00
• Refreshment breaks- 11:00 and 16:00 (30 minutes)
• Lunch – 13:00 – 14:00 

Please contact us should you have any special dietary requirements.

Welcome Reception: Wednesday 24 September, 19:00-21:00.

If you are attending as an accompanying person without a meeting schedule your attendance will be automatically registered.

Dinner Reception: Paris Seine River Cruise • Thursday 25 September, 20:00-23:00

You will be contacted closer to the event to confirm your attendance for the Dinner Reception as spaces will be limited and granted on a first come, first served basis only. You cannot participate without pre-registration.

The dress code for both receptions is smart casual.

Please note that participants not wearing their event badges will not be admitted.

To ensure that we are able to provide the best experience for all attendees, we would like to remind you that agents are hosted at ICEF events on the condition that they remain with the event for the duration of the programme. Please see our full event terms and conditions.

• Time zone: Paris is 1 hour ahead of GMT.
• Currency: The official currency is the Euro (EUR). For current exchange rates, please see x-rates. Credit cards are widely accepted.
• Electricity: The standard voltage is 230 V, and the frequency is 50 Hz.
• Plug type: The power plugs and sockets are of types C & E. Visitors may need to bring their own adaptors.
• Climate: Paris in mid to late September typically experiences mild early autumn weather with possible rain. Average daytime temperatures range from 17 °C to 22 °C. Evening and night temperatures can drop to around 11 °C to 14 °C. 

If you have any questions prior to the event, please do not hesitate to contact us by email to icef-secondary-agents@icef.com.

We look forward to welcoming you to Paris!