ICEF ANZAProvider Information Pack

Venue: Tākina Wellington Convention and Exhibition Centre, 50 Cable Street, Te Aro, Wellington 6011, New Zealand
Event Date: 12:00 Wednesday, March 04 – 17:00 Friday, March 06, 2026. 

Please scroll down for detailed timings, including registration and evening receptions.

We are pleased to partner with the below hotels to offer accommodation close to the event venue:

Naumi Hotel, 10 Dunlop Terrace, Te Aro, Wellington 6110

Rates are available at NZD $200 per night, room only, single occupancy and inclusive of 15% GST. The group rate may be extended for up to three days before and after the event dates, based on availability and on request.

To make a reservation, please click here to generate an email directly to the Corporate Reservations team, providing:

• A full name for the reservation
• Contact phone number
• Contact email address
• Check-in and check-out date

Once the reservation is confirmed, the Corporate Reservations team will send a booking confirmation letter, followed shortly after by a secure payment link for credit card details.

Mercure Wellington Central City Hotel & Apartments, 130 Victoria Street, Te Aro, Wellington 6142

Rates are available at NZD $189 per night room only, single occupancy and inclusive of 15% GST.

To make your reservation, please email resmgr@primehotels.co.nz providing:

• A full name for the reservation
• Contact phone number
• Contact email address
• Check-in and check-out date

West Plaza Hotel, 110 Wakefield Street, Wellington, 6011

Standard queen room or standard twin rooms are available at NZD $185 per night room only and inclusive of 15% GST.

To make your reservation, please email or call reservations@westplaza.co.nz / 0800 731 444 before February 02 and quote hotel reference ICEF.

This rate does not apply to any reservations made online or through any third-party travel agency such as Booking.com

The information below is advisory, we recommend you check your own visa requirements with your local embassy. 

You must apply for an NZeTA if you are travelling as a permanent resident of Australia or if you have a passport from one of these countries. You do not need an NZeTA if you have a valid New Zealand visa.

If you are applying for a general visitor visa, you need an invitation letter issued to you by ICEF confirming your participation in the event. If you wish to register for this service, please contact visasupport@icef.com as soon as possible. This service will be offered until February 04th.

Please ensure that visa applications are submitted well before your intended travel date. It is recommended you apply at least 6 weeks in advance. Please also ensure that you check whether your proposed travel route will require any transit visas (Eg. Australia) and allow sufficient time to obtain these. 

Taxis are readily available at Wellington International Airport, with ranks located outside the baggage claim area. Several companies provide taxi services, including Wellington Combined Taxis, Kiwi Cabs, Hutt & City Taxis, Urban Link Wellington, and Capital Taxis. You can also book a taxi in advance or utilize ride-sharing services like Uber.

Bus The Airport Express runs 7 days a week, every 10-20 minutes, except for the first few morning services and evening services. Travel time to the event venue from the Wellington International Airport is approximately 25-35 minutes, depending on traffic. You can find more information about Airport Express here.

Package arrival date: From Monday 02 March onwards. The venue is unable to store any items received before this date, as a result they may not be accepted. Deliveries will be accepted during the Dockway opening hours of 8am to 4pm, Monday to Friday.

Package preparation: Please bear in mind that you will have a maximum of 32 pre-scheduled meetings when calculating the amount of promotional materials to send.

Shipping label: Please use this label on all packages so they are easily identifiable onsite.

Courier: Please contact a courier of your choice and remember to include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.

Sustainable alternatives: To reduce the use of paper, you can also upload up to five documents, three videos and up to eight photos into your Marcom eSchedule PRO profile and make them available to agents prior to, during, and for four weeks after the event.

Please also consider using local suppliers to cut down international shipping.

Wifi: Please be aware that although wifi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded.

If you’d like to make an impression at your dedicated table here are some suggestions to help you stand out:

• Branded table cloth
• Reusable table top roller banner
• QR code to your website/brochures/offers
• Sustainable giveaways for your potential partners
• No need for business cards – delegates can scan your v-card on the reverse side of your badge
• Laptops – power is provided at each table so you can show your meeting partners your videos and presentations

Please note that only organisations with a booth may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.

*Not applicable to accompanying persons/guests

You will receive access to our online meeting scheduling tool, Marcom eSchedule PRO, approximately 5 weeks prior to the event, allowing you to send personalised meeting requests to targeted contacts based on source country or type of programme.

If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform: 

• Getting Started 
• Scheduling Meetings – Useful Hints & Tips
• Video tutorials

Scheduling meetings during the event

To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time. 

We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through. 

Please note that you will not be provided with a printed copy of your schedule at the event. 

You will be able to collect your badge and welcome bag from the ICEF registration desk located in the Level 1 Foyer from 12:00 – 19:00 on Wednesday 04 March and in the Level 2 Foyer from 08:00 on Thursday 05 March. 

As this is an invitation-only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason, we cannot allow non-registered family, friends or staff to enter the meeting hall.

If you change your representative at the event it is important you inform your account manager of this in advance before arriving, otherwise you may experience delays at registration.

Join us on the first day of the event for a programme of seminars and presentations providing up-to-date information about the latest market trends and issues relevant to international education and student mobility. 

You can find out more via the seminar tab on your schedule and on the event website.

Booths and Meeting tables will be accessible as of 08:00am on Thursday 5 March. 

Booths = All booths will be furnished with standard equipment according to their size.

You will receive an email from Jessica Olsen with all the details about your booth and the instructions on how to customise it.

Meeting Table = 180 x 60cm

Each meeting table will be covered with a tablecloth, will have access to an electricity outlet and table signage will be provided.

Wednesday 04 March

• Refreshment break – 16:30 – 17:00

Thursday 05 March 

• Light networking breakfast – 08:00 – 08:30
• Refreshment breaks- 11:00 and 16:00 (20 minutes)
• Lunch – 13:00 – 14:20 

Friday 06 March 

• Light networking breakfast – 08:00 – 08:30
• Refreshment breaks- 11:00 and 15:50 (20 minutes)
• Lunch – 13:00 – 14:10 

Please contact us should you have any special dietary requirements.

Welcome Reception sponsored by Victoria University of Wellington | Te Herenga Waka
Wednesday March 04, 19:30-21:30 at the Victoria University of Wellington. Transport will be available from Takina Wellington Convention and Exhibition Centre to the welcome reception. 

Dinner Reception sponsored by Hui Mai, Tui Mai Wellington Educated
Thursday March 05, 19:15 – 23:30 on Level 1 at Takina Wellington Convention and Exhibition Centre. 

The dress code for both receptions is smart casual. Please note that participants not wearing their event badges will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

If you are attending as an accompanying person without a meeting schedule your attendance at both receptions will be automatically registered.

To ensure that we are able to provide the best experience for all attendees, we would like to draw your attention to two sections in our event terms and conditions. Section 11 specifically prohibits participants from organising any side event (be it hospitality, seminar, or tour), which entices attendees to leave during the programme. Should you wish to organise an event outside of programme times, where attendance is linked to the ICEF event, then ICEF must be notified in advance and approval must be received in writing.

Additionally, section 12 mandates that any event, seminar, party, reception or tour organised before or after an ICEF event, with the intention of attracting or inviting event attendees, must be applied for and authorised no less than three months in advance.

• Time zone: Wellington is 13 hours ahead of GMT during daylight saving, which will be observed during the event dates. 
• Currency: The official currency is the New Zealand Dollar (NZD).
• Electricity: The standard voltage is 230 V, and the frequency is 50 Hz.
• Plug type: The power plugs and sockets are of type I. Visitors may need to bring their own adaptors.
• Climate: Wellington’s weather is stable in March with average highs of 18°C

If you have any questions prior to the event, please do not hesitate to contact us by email to icef-anza-providers@icef.com.

We look forward to welcoming you to Wellington!