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Hotel Accommodation – FULLY BOOKED

Rate
Rooms at the conference rate are fully booked. The hotel has a few rooms remaining that can be booked at the best available rate starting from $325.

Check-in & Check-out
Earliest possible check-in time is 16:00 and latest check-out time is 12:00 noon.

Amenities
The Hyatt Regency Vancouver is located in the heart of downtown and is surrounded by the bustling business district, just moments from unique shops, museums and a wide choice of dining options.

Rate

We are pleased to offer you the following preferential rates at the Sheraton Vancouver Wall Centre located within comfortable walking distance to the Hyatt Regency hotel.

King / Double room: 329 CAD

Rates do not include applicable taxes.

Check-in & Check-out
Earliest possible check-in time is 15:00 and the latest check-out time is 12:00 noon.

Amenities
The elegant Sheraton Vancouver Wall Centre Hotel features a health club, a barber shop and a swimming pool. Set close to Robson Street, the venue offers 746 rooms together with an indoor pool, sauna facilities and steam baths onsite.

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Visa Requirements

Please check travel and visa regulations with your respective embassy well ahead before travelling.

To see what type of visa you need to visit Canada please check Immigration, Refugees and Citizenship Canada. Visa-exempt foreign nationals who visit Canada will need an Electronic Travel Authorization (eTA). Exceptions include U.S. citizens and travellers with a valid visa.

For a list of Canada’s visa offices, please click here. Information on general processing times at various visa offices is available at the following link.

Please also check your country-specific COVID-19 related travel requirements for Canada well before traveling.

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Arrival in Vancouver

Taxis are available at the airport 24 hours a day. Taxi queue areas are located on level 2 at both the domestic and international arrivals terminals. The fare to the Hyatt Regency Hotel is approximately CAN $39.00.

The Canada Line metro train connects Vancouver International Airport to downtown Vancouver in under 30 minutes. The fare is $4.45 for adults each way, plus a $5.00 surcharge for all trips originating at the airport. The Hyatt Regency Vancouver is located at the Burrard Street station and will require a transfer at either Vancouver City Centre Station or Waterfront Station. Please visit http://thecanadaline.com for more information.

Uber is also available at Vancouver Airport. Rates from and to the airport may differ depending on time and traffic. Check the price estimator in your Uber app.

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Forwarding of Promotional Material

You may send promotional material to ICEF Vancouver, which can arrive no earlier than Monday, May 1st, 2023, allowing you sufficient time to check if your packages have been delivered. Please arrange this through a courier of your choice.
It is very important that you include a proforma invoice. Inspections of deliveries with incomplete documents can take up to 4 weeks.

If you are shipping goods from outside of Canada to the event, please find a CBSA recognition letter here acknowledging that ICEF Vancouver is an international event. Please add the letter to your packages as it will allow you to send your materials to Canada free of customs duty and taxes.

Package Preparation
When calculating the amount of promotional materials to send to Vancouver, please bear in mind that you will have a maximum of 38 pre-scheduled appointments plus other meetings outside event hours that may be arranged.

As we recommend to reduce the use of paper, you can also upload up to five documents (max size of 5 MB each), three videos (YouTube, Dailymotion and Vimeo links are supported) and up to eight photos with a (max size of 5 MB each) into your Marcom eSchedule PRO profile and make them available to agents prior to, during and for four weeks after the event.

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Advertising & Sponsorship Opportunities

Our advertising and sponsorship opportunities help build your brand and grow your business. Advertising at ICEF Vancouver and other ICEF events provides significant international exposure for your organisation, increasing your brand visibility and networking potential.

See our website to view and reserve sponsorship items or contact your account manager to build a customised package.

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Scheduling Meetings

Meetings will take place at your designated meeting table or booth, indicated on your schedule. If you are using Marcom eSchedule PRO for the first time, we recommend that you review the following information: Getting Started |  Scheduling Meetings – Useful Hints & Tips | Video tutorials.

Scheduling meetings during the event

To make the most of your participation, you can still schedule meetings with other participants once the event has started. Last minute meetings can be scheduled up to one hour before the requested meeting time.

We recommend that you leave Marcom eSchedule PRO open throughout the event to keep an eye on any new meeting invitations that may come through. Please regularly refresh your eSchedule PRO page to make sure that it’s always up to date with the latest requests.

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Seminars

Meeting Tables and Exhibit Booths

Meeting tables will be accessible as of 08:00 am on Sunday, May 7.

Each meeting table will be covered with a table cloth and will have access to an electricity outlet.

Table signage with name and logo of each institution will be provided.

Booths will be accessible between 5 – 7 pm on Saturday, May 6, and from 8 am on Sunday, May 7.

Each booth will be equipped according to size. Additional furniture, booths graphics and AV equipment can be ordered through Show in Motion. Please see the order form here.

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On-site Check-in

You will be able to collect your badge and welcome pack on Saturday, May 6, 2023, between 9:00am and 7:00pm from the ICEF hospitality desk, located in the Georgia Foyer on level 2 of the Hyatt Regency Vancouver. Participants arriving after this time can register from 8 am on Sunday, May 7.

This is an invitation-only event and we cannot admit anyone not wearing a badge or any non-registered family, friends or staff members into the event area.

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COVID-19 Safety

The venue will adhere to strict hygiene regulations. Whenever possible please also respect an appropriate distance to other participants.

We are working closely with the venue and local authorities to ensure that we can deliver a safe event. As requirements might change we will update you regularly with the latest information.

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Refreshments and Lunches

May 6th
Refreshment Break, 17:00 – 17:30. Sponsored by Fairleigh Dickinson University – Vancouver

May 7th
Networking Breakfast, 08:00 – 09:00
Refreshment Break, 11:00 – 11:30. Sponsored by J. Addison School
Lunch, 13:00 – 14:00 . Sponsored by Thompson Rivers University
Refreshment break, 16:00 – 16:30. Sponsored by J. Addison School

May 8th
Networking Breakfast, 08:00 – 09:00
Refreshment Break, 11:00 – 11:30
Lunch, 13:00 – 14:00 .Sponsored by CIP STUDYABROAD
Refreshment break, 16:00 – 16:30

Please contact us should you have any special dietary requirements.

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Evening Networking Receptions

Welcome Reception
May 6, 19:00 – 21:00
34th floor of the Hyatt Regency Hotel
The welcome reception is kindly sponsored by Fanshawe College.

Dinner Reception
May 7, 20:00- 00:00
Commodore Ballroom
(868 Granville St, Vancouver, BC V6Z 1K3)
The Dinner reception is kindly sponsored by Coquitlam School District.

The dress code for both receptions is smart casual. Please note that participants not wearing their event badge will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

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 Vancouver – General Information

Vancouver is a coastal seaport city on the mainland of British Columbia, and the most populous city in the province. With 52% of its residents having a first language other than English, it is one of the most ethnically and linguistically diverse cities in Canada. Vancouver is consistently named as one of the top five cities worldwide for livability and quality of life.

Quick facts:

• Time zone: GMT -8:00.
• Climate: Frequent rainfall can be expected. Temperatures in early May range from approx. 6°C in the nights to 13°C during daytime.
• Currency: Canadian Dollar (CAN $). Credit cards are widely accepted. See x-rates.com for the latest rates.
• Electricity: 210 volts. Plug type: Plugs have two flat pins. Please bring your own adaptors, if necessary.

• More information about Vancouver can be found here.

If you have any questions prior to the event, please do not hesitate to contact Catarina Martins by phone at +49-228 201 19 0 or email catarinamartins@icef.com.

We look forward to welcoming you to Vancouver!

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