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Hotel Accommodation

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Hilton Istanbul Bosphorus
Cumhuriyet Caddesi No50,
Harbiye, Şişli, Istanbul,
34367, Turkey
+90 212 3156000

Rate

We are pleased to offer you preferential rates of EUR 230 per single executive room and EUR 245 for a double/twin room in the executive category.

The above rates include breakfast, and exclude tax and service charge.

Rates are available for bookings from March 11 (check-in) to March 16 (check-out) and are subject to room availability.

Check-in & Check-out

Earliest possible check-in time is 14:00 and latest check-out time is 12:00 pm.

Further information on the Hilton Istanbul Bosphorus can be found here.

Amenities

Nestled amidst picturesque gardens, the iconic Istanbul hotel, Hilton Istanbul Bosphorus offers modern conveniences and private balconies overlooking the Bosphorus and the Old Town.

Resort-style amenities include indoor and outdoor pools, a fitness centre, spa, Turkish baths and fabulous dining.

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Visa Requirements

While many countries are exempt from obtaining a visa to enter Turkey for tourist and business purposes, there are also a number of countries whose citizens need to apply either for an e-visa or obtain a visa upon arrival.

You can find more detailed information about requirements per country as well as e-visa procedures here.

If you require a letter of invitation, please do not hesitate to contact us at eurasia@icef.com.

Please also check your country-specific COVID-19 related travel requireaments for Turkey well before travelling and make sure you have medical insurance for the whole duration of your stay.

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Arrival in Istanbul

Sabiha Gökçen International Airport

The airport is located on the Anatolian side of Istanbul at Kurtkoy in Pendik district, and is about 50 km from the Hilton Istanbul Bosphorus, the event venue.

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Taxis from Sabiha Gökçen International Airport to the Hilton Istanbul Bosphorus take approximately 65-75 minutes and fares start from TRY450 depending on the traffic.

HAVAIST Shuttle buses run between Sabiha Gökçen Airport and Taksim Square. The latter is 1.2 km or 16 min walk from the Hilton Istanbul Bosphorus.

The white coloured shuttles are parked in front of the arrivals terminal building. A one way ticket costs 47 TRY per person and you can find detailed information as well as purchase tickets here.

Istanbul International Airport

The airport is located in Arnavutköy district 35 kilometers from the city center and it will take approximately 1 hour to get to the Hilton Istanbul Bosphorus hotel.

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Taxi services are available 24 hours a day, 7 days a week. There are three types of vehicles: black “E” type, blue “D” type, and orange “C” type taxis.

Taxis can be found at the main pick-up point located outside the PlazaSection for domestic and international flights as well as on the departure level (2nd floor). Prices start from TRY 310. More detailed information is available Passengers who want to benefit from taxi services can use the vehicles standing at their main stop point which is located at Plaza Section Domestic and International Flights Passenger exit doors as well as vehicles at departure floor (2. floor). Price starts from TRY 310. More detailed information is available here.

Shuttle Bus. Transportation between the airport and the city center is provided via 10 HAVAIST routes. Due to the coronavirus pandemic, bus frequency is constantly adjusted in accordance with the number of flights and passenger density. You can find more detailed information as well as purchase tickets here.

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Forwarding of Promotional Material

Delivery Date

Your materials for the ICEF Eurasia can arrive from March 13, 2023 in Istanbul (but not before) allowing you sufficient time to check if your packages have been delivered correctly. Please contact a courier of your choice.

Package Preparation

When calculating the amount of promotional materials to send to Istanbul, please bear in mind that you will have a maximum of 38 pre-scheduled meetings onsite. Please refer to the Shipping Instructions and Delivery Label for detailed information.

As we recommend reducing the use of paper, you can also upload up to five documents (max size of 5 MB each), three videos (YouTube, Dailymotion and Vimeo links are supported) and up to eight photos (max size of 5 MB each) into your Marcom eSchedule PRO profile and make them available to agents prior to, during and for four weeks after the event.

If you are looking to increase your brand visibility and heighten your networking potential at ICEF Eurasia 2023, why not consider our sponsorship opportunities? Advertising at ICEF Eurasia 2023 and other ICEF events helps build your brand, grow your business and provide significant international exposure.

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Advertising & Sponsorship Opportunities

Our advertising and sponsorship opportunities help build your brand and grow your business. Advertising at ICEF Eurasia and other ICEF events provides significant international exposure for your organisation, increasing your brand visibility and networking potential.

See our website to view and reserve sponsorship items or contact your account manager to build a customised package.

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Scheduling Meetings

Scheduling meetings prior to the event

Approximately three weeks prior to the event you will receive access to the Marcom eSchedule PRO online meeting scheduling platform. Marcom eSchedule PRO allows you to select potential partners according to geographical origin or type of programmes and to send personalised meeting requests.

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As ICEF Eurasia will be conducted as a hybrid event you can either meet participants face-to-face at the event or you can connect with remote participants in virtual meetings. Face-to-face onsite meetings will take place at your meeting or display table. Virtual meetings are held online using Marcom eSchedule PRO’s integrated Zoom function. Simply click on the camera icon on your schedule to start a virtual meeting.

Participants attending remotely are indicated with an orange R icon on the participant list and on your MySchedule page.

Please ensure to bring your own device and headset to join any virtual meetings.

If you are using Marcom eSchedule PRO for the first time, we recommend that you review the following information: Getting Started | Scheduling Meetings – Useful Hints & Tips | Video tutorials.

Scheduling meetings during the event

To make the most of your participation, you can still schedule meetings with other participants once the event has started. Last minute meetings can be scheduled up to one hour before the requested meeting time.

We recommend that you leave Marcom eSchedule PRO open throughout the event to keep an eye on any new meeting invitations that may come through. Please regularly refresh your eSchedule PRO page to make sure that it’s always up to date with the latest requests.

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Seminars

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You can build your own personalised programme of optional seminars, webinars and provider presentations held on the first day of ICEF Eurasia.

Programme details can be found under the seminar tab on your schedule.

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Meeting and Display Tables

Meeting and Display tables will be accessible as of 08:00 am on Tuesday, March 14th.

Each meeting table will be covered with a table cloth and will have access to an electricity outlet.

Table signage with name and logo of each institution will be provided.

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On-site Check-in

You will be able to collect your badge and welcome pack on Monday, March 13 2023, between 13:00 and 19:00 from the ICEF hospitality desk, located in front of the Connie Ballroom. Participants arriving after this time should come to the ICEF hospitality desk from 8.00am on Tuesday, March 14 in front of the Ambassador Ballroom.

This is an invitation-only event and we cannot admit anyone not wearing a badge or any non-registered family, friends or staff members into the event area.

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COVID-19 Safety

The venue will adhere to strict hygiene regulations. Whenever possible please also respect an appropriate distance to other participants.

We are working closely with the venue and local authorities to ensure that we can deliver a safe event. As requirements might change we will update you regularly with the latest information.

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Refreshments and Lunches

Snacks and refreshments will be served on March 14 and 15 at 11:00 as well as 16:00 hours. Lunch will be provided from 13:00 to 14:00.

Meals are prepared to halal standards. Please contact us should you have any special dietary requirements.

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Evening Networking Receptions

Welcome Reception
March 13, 19:00 – 21:00
Connie Ballroom

Dinner Reception
March 14, 20:00- 23:00
Connie Ballroom

The dress code for both receptions is smart casual. Please note that participants not wearing their event badge will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

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Istanbul – General Information

Istanbul is Turkey’s most populous city and its cultural and financial center. Located on both sides of the Bosphorus, the narrow strait between the Black Sea and the Marmara Sea, Istanbul bridges Asia and Europe both physically and culturally.

Quick facts:

  • Time zone: GMT+3:00.
  • Climate: The first month of the spring, March, is a cool month with an average temperature varying between 12°C (53°F) during the day and 7°C (45°F) at night. The average rain fall in March is 14 days.
  • Currency: Turkish Lira (₺). Credit Cards are widely accepted. See x-rates.com for the latest exchange rates.
  • Taxis: Taxis are readily available and reasonably priced, but always insist to have the meter running to prevent overcharging.
  • Electricity: 220 volts. Plug type: Type C and F). Please bring your own adaptors, if necessary.
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  • More information about Istanbul can be found here.

If you have any questions prior to the event, please do not hesitate to contact Catarina Martins by phone at +49-228 201 19 0 or email catarinamartins@icef.com

We look forward to welcoming you to Istanbul!

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