About this Workshop

There is no comparable event in terms of size and opportunity anywhere in the world – the ICEF Berlin Workshop is the leading international education focused networking forum and a must-attend event for all industry professionals.

Berlin workshop participants may attend various seminars, expert panels, and presentations each providing valuable insights into the latest trends and research affecting international education. In addition, workshop attendees benefit from numerous informal networking opportunities including lunches, coffee breaks, a cocktail reception and an official gala dinner. These social events give participants the chance to make further contacts and extend business relationships on a more personal level.

The ICEF Berlin Workshop is the most comprehensive and cost-effective way to keep up with industry developments, share ideas with peers and extend existing networks through meeting top international education professionals, face-to-face, in one convenient location.

Specific Information about this Workshop for Work & Travel Professionals

Work & Travel Berlin is designed to give sellers of work & travel programmes and services maximum exposure at the world’s leading event for international student recruitment professionals, the ICEF Berlin Workshop.

Providing you with an unprecedented networking opportunity, ICEF Berlin gives you access to over 2 100 educational travel professionals.

Work & Travel Berlin is the perfect chance for companies specialising in internships, volunteering, au pair and/or gap programmes to showcase their offerings and conduct one-to-one business appointments with agents (buyers) from all over the world at one convenient location.

The international student market offers enormous revenue potential for the work & travel and youth travel sectors.

Savvy work & travel /student travel providers are already supplying this market with a variety of experiences from internship placements, to GAP programmes and various volunteer opportunities in exciting locations around the world.

The ICEF Berlin Workshop, the industry's leading event for international student recruitment and travel professionals, is perfectly positioned to act as the gateway between work & travel providers and the hundreds of thousands of international students and youth travellers the world over.

The ICEF Berlin Workshop provides direct access to buyers via 1-to-1 meetings with leading international agents (buyers) as well as key contacts from all sectors of the international education industry.

Preview participant profiles and preschedule up to 33 x 1-to-1 meetings with attendees of your choice:

  • 900+ education and work & travel agents from over 100 countries
  • 750+ marketing & management staff from all sectors of the international education industries

The 3 day event also features a rich social programme designed to maximise networking opportunities.

  • International educators (universities, vocational schools, boarding schools, language schools) wishing to meet with quality agents from all over the world
  • International agents wishing to meet with educators from all over the world
  • Education professionals who attend yearly to ensure that they keep up with their international contacts and keep their organisation or company brand recognition strong within the industry
  • Service providers who will be exhibiting and who have products and / or services to sell to international students via education institutions or education agents

Prior to the workshop:

  • Comprehensive profiles of all participants
  • Use of the eSchedule PRO online meeting booking system
  • Hotel reservation options and preferential rates
  • Access to targeted marketing and sponsorship opportunities
  • Opportunity to offer and promote FAM tours and receptions

At the workshop:

  • Exclusive use of your own meeting table throughout the event
  • A copy of both the Agent Catalogue and the Educator & Service provider Catalogue
  • An entry in the Educator & Service Provider Catalogue
  • Access to the Marcom Onsite app for last-minute appointment scheduling
  • Market intelligence seminars & training sessions
  • Access to Marcom Onsite for last-minute appointment scheduling
  • Participation in the Welcome Reception, networking breakfasts, lunches, refreshment breaks & Dinner Reception
  • Opportunity to host agent familiarisation (FAM) tours and receptions

PROPOSAL FORM for FAM Tours and Receptions / Berlin


FAM Tours & Receptions

Agent familiarisation (FAM) tours and receptions are excellent ways for you to gain exposure and promote your institution and / or association to workshop registered agents.

FAM tours allow you to take advantage of the large number of agents attending the workshop and attract them to visit your institution, campus and region. Effective FAM tours enable agents to increase their product knowledge and bring back first hand experience to potential students.


FAM Tour guidelines:

  • FAM tour organisers may determine all logistics, conditions and costs associated with their tour, including which workshop participants are accepted to join, and which are not.
  • ICEF will not get involved in the organisation of FAM tours, but simply ensure relevancy for workshop participants as well as an equal representation of tours to all delegates.
  • All delegates interested in attending FAM tours will be asked to make direct contact with the tour organiser. Organisers are responsible for confirming or declining acceptance directly with participants.
  • FAM tour organisers wishing to promote their tour through ICEF are required to submit a proposal. All proposals are subject to approval by ICEF.
  • FAM tours may only be offered outside of workshop related activities and times.
  • Only organisations attending the workshop may meet and host other workshop participants. We do not wish to encourage non-registered institutions to access and benefit from meeting potential business partners that workshop registered organisations have paid to meet.

Reception guidelines:

Receptions allow you to host agents in a memorable way while reinforcing your brand. Inviting the agents that you wish to target gives you the chance to make meaningful and focused connections in a relaxed and fun environment.

  • Reception organisers may determine all logistics, conditions and costs associated with their event, including which workshop participants and other business partners are accepted to join, and which are not.
  • ICEF will not get involved in the organisation of receptions, but simply ensure relevancy for workshop participants as well as an equal representation of receptions to all delegates.
  • All workshop participants interested in attending a reception will be asked to make direct contact with the reception organiser. Organisers are responsible for confirming or declining acceptance directly with participants.
  • Reception organisers wishing to promote their event through ICEF are requested to provide information as outlined on the ICEF website.
  • Receptions may only be offered outside of workshop related activities and times.
  • Only organisations attending the workshop may meet and host other workshop participants. We do not wish to encourage non-registered institutions to access and benefit from meeting potential business partners that workshop registered organisations have paid to meet.

Promotion

Once your proposal has been accepted by ICEF, we will promote your event to assist you in attracting the quantity and variety of agents desired.

Your FAM tour or reception will be listed in this section of the website along with your contact details, hyperlinks and / or promotional materials. ICEF will also promote your event to all attending agents once their registration has been approved, as well as in numerous follow-up communications prior to the workshop.

Please provide ICEF with a website hyperlink and / or a brochure / flyer / invitation (pdf format) containing the following information:

  • Name of activity
  • Host name and contact details
  • Details of the event including program, location, date and time, inclusions such as food and transportation, invited target groups / individuals and maximum number of participants

Please note: Proposals received less than 4 weeks prior to the event will be listed on the website but will no longer be published in any other agent communications.


Association Meetings

Download the Association Meeting guidelines and application form:

Association meeting guidelines - Berlin Association meeting guidelines - ANZA


2017 FAM Tours and Receptions


Agent Training Introductory Workshop
Organiser:
British Council
Date:
27 October 2017, 10:00 - 15:00
Location:
Berlin
Invited:
All
Programme:
To coincide with the ICEF Berlin Workshop 2017, the British Council, the UK’s international cultural relations organisation, is offering the following training opportunity for education agents: BRITISH COUNCIL CERTIFICATE FOR AGENTS
We have been successfully running the foundation level course since 2006. It is aimed at education agents, career advisors and student counsellors and is designed to increase their capacity to provide accurate and up-to-date advice on the UK education system, courses and qualifications, course fees and scholarships, application procedures, and the overall benefits of studying and living in the UK.
The course is an excellent opportunity for agents to develop their ability to provide high quality information, resources and services to students seeking an international education. It will also give them the skills to source relevant information and update their knowledge about studying in the UK. Most importantly, it will enable them to acquire the necessary skills and knowledge to communicate effectively with partner institutions in the UK.
This is a unique opportunity to attend the face-to-face introductory workshop on 27 October 2017 - just before ICEF Berlin. The rest of the course is then delivered online and is assessed by a professional development record and formal written exam. Successful candidates are eligible to be listed on the British Council's Global Agents List.
The course fee is £600 (incl. VAT).
For more information contact AgentEUEnquiries@britishcouncil.org
Contact:
Please contact Sabine Hinsche-Rozek on Sabine.Hinsche-Rozek@britishcouncil.de

Marketing English Ireland Party
Organiser:
Marketing English in Ireland
Date:
Tuesday, October 31, 6:30pm to 8pm
Location:
Hugo's Restaurant, on the 14th floor of the InterContinental Hotel Berlin
Invited:
All
Programme:
Drinks Reception and finger food
Contact:
Please contact David OGrady on adam@mei.ie

BAU Global - Berlin Boat Tour
Organiser:
BAU Global
Date:
October 31, 2017 at 18:30
Location:
Meeting Point: InterContinental Hotel Lobby
Invited:
All
Programme:
It is our honor to cordially invite our new, promising Agencies and Partners to our Berlin boat tour following the ICEF Berlin Workshop.
Experiencing Berlin from the water is one of the best ways to get to know the city – or to see it in a new light! With drinks, finger food and a local DJ we would like to celebrate the final evening of the fair and allow our guests to enjoy their last night in Berlin. Arranged is a bus from the Intercontinental Hotel to the boat dock, followed by a 2 hour tour through the city’s most beautiful sights.
The number of participants is limited and therefore the invitations will be handed over personally during the Workshop, this means that no registration for the boat tour is necessary. If you are interested in this opportunity, please visit the BAU Global booth at ICEF.
We look forward to greeting you there.
Contact:
Please contact Ferat Kocak on kocak@bauinternational-uni.de

did deutsch-institut Reception 2017 – Super Hero Party
Organiser:
did deutsch-institut
Date:
October 31, 2017, 19:30
Location:
Novalisstrasse 12, 10115 Berlin-Mitte
Invited:
Agents
Programme:
Hero or Villain? Choose a side and join our Super Hero Party on occasion of ICEF Berlin 2017 at did deutsch-institut Berlin.
In addition to a city tour by night you will be able to enjoy refreshing cocktails, local specialties and lots of live music. We encourage you to come in a costume or pick yourself one of our Super Hero masks upon arrival. Best costumes are rewarded. Get some inspiration from last year's Reception Video.

Program:
19:30 Pick-up at Hotel Berlin, Berlin
19:30 Pick-up at Hotel InterContinental
City Tour: Berlin‘s Sights at Night
20:30 Reception at did deutsch-institut Berlin

Please kindly confirm if you are planning to come, as places are limited.
We are looking forward to welcoming you in Germany soon!
Contact:
Please contact Almir Krupic on reception@did.de

GLS Reception
Organiser:
GLS German Language School
Date:
Oct 31, 2017; 8:00 pm
Location:
Hotel Oderberger, Oderbergerstr. 57, 10435 Berlin
Invited:
Agents
Programme:
We cordially invite you to our annual GLS Reception to join us for nice food, drinks and music in our stunning location: Hotel Oderberger!
When and how to get there: On Oct 31, 2017, Buses will pick you up at 7.30 pm at the Hotel Intercontinental and Hotel Berlin.
Please download the flyer here.

You are also welcome to see us at our “Open House Day” on Nov 01 on our school campus and take the opportunity to familiarize with our facilities over food and refreshments. You can find us here: Kastanienallee 82, 10435 Berlin (open from 8 am to 6 pm).
Contact:
Please contact Melanie Diaz on melanie.diaz@gls-berlin.de

Humboldt-Institut Dinner Reception 2017
Organiser:
Humboldt-Institut e.V.
Date:
October 31, 2017, 20:00
Location:
Invalidenstr. 19, 10115 Berlin-Mitte
Invited:
Agents
Programme:
The Humboldt-Institut cordially invites all partner to the annual dinner reception in our Berlin school. A stunning view from our rooftop terrace, various delicacies at the buffet and live music are waiting for you. A flyer is available here. And if you are lucky, you might win a 2-week German course!

Program:
19:30 Pick-up at Hotel InterContinental and Hotel Berlin Berlin.
Discover Berlin and its sights on the way from your hotel to our school
20:00 Dinner reception at the Humboldt-Institut Berlin City
We are looking forward celebrating with you!
Contact:
Please contact Tobias Langenstein via berlin@humboldt-institut.org

Visit Carlsbad International School
Organiser:
Carlsbad International School
Date:
after ICEF Berlin, November 1, 2017
Location:
Karlovy Vary, Czech Republic
Invited:
Agents
Programme:
Visit our international boarding high school in the heart of Europe. Tour our campus, visit our IB Diploma lessons, meet our teaching staff and Residential Life team. Learn more about safe environs in the renowned spa town of Karlovy Vary and sports and cultural facilities our international students can use, including nearby skiing resorts. Visit sports venues for our specialized sports programmes / tennis, golf and triathlon/. Learn more about the 2018 Summer Camps. Book your individual tour with our Admissions team. Stay for one night in our partner hotel. We look forward to meeting you at CIS.
Contact:
Please contact Martina Postova on admissions@carlsbadschool.cz
GLS Camps Berlin and High School- 2 Days Fam Trip
Organiser:
GLS German Language School
Date:
Nov 01 - Nov 02, 2017
Location:
Berlin
Invited:
Agents
Programme:
GLS invites you to take part in our 2 days- Fam Trip “Camps Berlin and High School program Germany” in November 2017.
It´s an excellent opportunity to gain insight into the atmosphere and facilities that our students use. This will enable you to explain and sell the programs even better to your future clients. During the trip you will visit different camps in and around Berlin as well as German High Schools. It will also be a great chance to meet face to face and get to know each other a little more. All you need to do is book your flight to Berlin, and we’ll take care of you from here!

We would be very honored to welcome you - or any of your colleagues from your agency - to our Fam Trip!
Please download the official invitation here.
Contact:
Please contact Melanie Diaz on melanie.diaz@gls-berlin.de

GLS Camps Berlin and Munich- 3 Days Fam Trip
Organiser:
GLS German Language School
Date:
Nov 01 - Nov 03, 2017
Location:
Berlin and Munich
Invited:
Agents
Programme:
GLS invites you to take part in our 3 days- Fam Trip “Camps Berlin and Munich” in November 2017.
It´s an excellent opportunity to gain insight into the atmosphere and facilities that our students use. This will enable you to explain and sell the programs even better to your future clients. During the trip you will visit different camps in and around Berlin as well as in Munich and the Bavarian Alps. It will also be a great chance to meet face to face and get to know each other a little more. All you need to do is book your flight to Berlin, and we’ll take care of you from here!
We would be very honored to welcome you - or any of your colleagues from your agency - to our Fam Trip.
Please download the official invitation here.
Contact:
Please contact Melanie Diaz on melanie.diaz@gls-berlin.de

Emerald and GCI 3 days Fam trip
Organiser:
Emerald Cultural Institute and Galway Cultural Institute
Date:
November 1-3, 2017
Location:
Dublin and Galway
Invited:
Agents
Programme:
We are DELIGHTED to invite owners or senior management representatives to Emerald Cultural Institute and Galway Cultural Institute School€™'s FAM TRIP in Dublin and Galway. ECI and GCI are both leading independent school€™s in Ireland. Both schools offer many different English courses as well as foundation programmes.
Contact:
Please contact Aideen Murphy on aideen@eci.ie. To download the flyer, please click here.

Humboldt-Institut: 3-day Fam-Trip
Organiser:
Humboldt-Institut
Date:
November 1-3, 2017
Location:
Germany
Invited:
Agents
Programme:
The Humboldt-Institut welcomes agents for a 3-day Fam-Trip starting in Berlin. Familiarize yourself with our programs and experience our schools for juniors, teenagers and adults in Berlin and southern Germany. During the trip full board, accommodation and transportation will be provided. This trip ends in Zurich. Please check the schedule for further details or send us a message.

Participation for partner agencies is free. New agencies are asked to pay a contribution of € 100 which will be refunded with the first booking through your agency.

Places are limited and offered upon availability only. We are looking forward to having you on board!
Contact:
Please contact Tobias Langenstein on info@humboldt-institut.org

Humboldt-Institut: 5-day Fam-Trip
Organiser:
Humboldt-Institut
Date:
November 1-5, 2017
Location:
Germany
Invited:
Agents
Programme:
The Humboldt-Institut welcomes agents for a 5-day Fam-Trip starting in Berlin. Familiarize yourself with our programs and experience our schools for juniors, teenagers and adults in Berlin, Cologne, Düsseldorf and southern Germany. During the trip full board, accommodation and transportation will be provided. This trip ends in Munich. Please check the schedule for further details or send us a message.

Participation for partner agencies is free. New agencies are asked to pay a contribution of € 150 which will be refunded with the first booking through your agency.

Places are limited and offered upon availability only. We are looking forward to having you on board!
Contact:
Please contact Tobias Langenstein on info@humboldt-institut.org

3rd Education World Cup
Organiser:
ICEF
Date:
November 1, 2017, 12:00pm
Location:
Kickerworld Berlin, Kleine Eiswerderstrasse 1 (Ecke Daumstrasse), 13599 Berlin - Spandau
Invited:
All
Programme:
Be part of the 3rd international student recruitment industry world cup! Matches will be between 10-20 minutes, depending on the number of teams (every team plays min. 3 matches). Indoor tournament (5 vs 5).
Everybody welcome!
Max 8 teams or 40 players in total. Drinks and snacks provided onsite.
Trophies for the winning team, MVP (most valuable player), best striker etc.
Participation is free but donations are appreciated.
A flyer can be downloaded here.
Contact:
Please contact Florian »Flo« Schäfer on fschaefer@icef.com

CERAN's 13th annual fam trip
Organiser:
CERAN
Date:
November 1 - 3, 2017
Location:
Spa, Belgium
Invited:
Agents
Programme:
The perfect way to experience the atmosphere, methodology and unique language training that CERAN offers; this fam trip is for agencies looking to partner with a boutique language provider that offers proven and quantitative results in language training. Costs are covered by CERAN and full board, accommodation are included from 1 November to 3 November. Please see our programme and invitation for more information.
Contact:
Please contact Remco Weeda on rwe@ceran.com

CARL DUISBERG Fam Trip 2017 - FULLY BOOKED
Organiser:
Carl Duisberg Centren
Date:
November 01st, 2017 – November 04, 2017
Location:
Berlin, Cologne, Radolfzell/Lake Constance, Munich
Invited:
Agents
Programme:
An exciting trip to our four locations for those who want to learn more about our German language courses. The invitation includes flight from Berlin to Cologne, bus transfers Cologne-Radolfzell-Munich, hotel accommodation, breakfast and dinner. A flyer can be downloaded here.
Free participation for partner agencies. New agencies are asked to pay a contribution of € 150 which will be refunded with the first booking.
Contact:
Please contact Sabine Kaufmann on sabine.kaufmann@cdc.de

Educational Center Hamburg!
Organiser:
aubiko e.V.
Date:
November 1st (noon) - November 2nd (evening)
Location:
Hamburg, Germany (and Berlin, only on November 1st)
Invited:
Agents
Programme:
November 1st:
11.00 am – 1.00 pm Visit of FHM Berlin
1.00 pm – 3.30 pm Train ride to Hamburg
4.00 pm Welcome to aubiko e.V. Hamburg
5:00 pm Visit of Language School
7:00 pm Dinner
November 2nd:
09:00 am Visit of two further HEIs in Hamburg
12:30 am City Hall Reception
01:30 pm Lunch
02:30 pm Sightseeing: Michel, Elbphilharmonie, Hafen City, Boat Trip, Jungfernstieg, Alster, Mönkebergstraße
06:30 pm Dinner
Included: Reception Lunch (November 1), Sightseeing (November 2)
Excluded: Lunch (November 2), Dinner (November 1 and 2), Transportation, Accommodation
For more information about aubiko e.V. and the programme of the FAM Trip, please click here.
Contact:
Please contact Christoph Pollmann on c.pollmann@aubiko.de

2nd Innovation Conference & Lunch @ Cruise on the River Spree
Organiser:
IUBH International University of Applied Sciences
Date:
Nov. 1st, 11.00 - 14.30
Location:
Berlin
Invited:
Agents
Programme:
AGENDA ∙ 2ND IUBH INNOVATION CONFERENCE
November 1st 2017 ∙ Berlin
11.00 – 13.00 IUBH Innovation Conference
∙ IUBH Success in Academic Innovation
∙ 2018: New Brand, New Campuses, New Opportunities
∙ Berlin, The City for Global Study and International Careers
13.00 ‑ 15.00 Lunch @ Cruise on the River Spree
Join us over a delicious lunch, meet our team and learn why our programmes are your students‘ best path to kick-start a successful international career - all while enjoying superb views of famous Berlin landmarks and unique architecture along the Spree River.
IUBH School of Business and Management ∙ Rolandufer 13, 10179 Berlin
Transportation: Pick-up provided from a selection of hotels
RSVP asap: vip-event@iubh.de
Invitation only event!
Contact:
Please contact Oana Lelcu on vip-event@iubh.de

 

To ensure that you are well prepared and make the most of the workshop, it is important that you read the Educator & Service Provider Information Pack below.

Educator & Service Provider Info Pack

Other useful forms and information include:

Hotel Booking:

The InterContinental Hotel and all our partner hotels are now fully booked. Please contact Frauke Festersen for suggestions where else to stay.
Hotel Map

Travel & Tours:

Sky Team Discounts
Deutsche Bahn Rail Discounts
Tour Booking Form - Berlin City Tour and Excursion to Potsdam
Public Transport Map

Programme:

Workshop Programme
Seminar Programme - Overview
Seminar Programme

Shipping Information:

Shipping Instructions & Delivery Label (General)
Shipping Instructions & Delivery Label (Bag Inserts only)

Other useful documents:

Additional Equipment Booking Form (for Exhibition Booths only)
ICEF Workshop Procedures: Guidelines for first-time Participants
Getting Started Information for Marcom eSchedule PRO
Scheduling Meetings - Useful Hints & Tips

How to maximise your workshop experience? - Watch the video tutorials:

  • PART 1 - before the workshop
    Learn about ICEF Workshops, preparing for an event, making appointments and tips for a successful workshop experience.
  • PART 2 - at the workshop
    Learn what happens during an event, including identifying potential partners on site, workshop etiquette, using the agent catalogue and key questions to ask agents during meetings.
  • PART 3 - after the workshop
    Learn about post event follow up. Effective follow up leads to strong partnerships, successful relationships, and a better ROI.
  •  

    Please check travel and visa regulations with your respective embassy well ahead before travelling. Further information, downloads and a list of countries whose citizens will require a visa to visit Germany can be found at:
    German Foreign Ministry - Visas for entry into Germany

    If you need a visa and require a letter of invitation, please send an email to ffestersen@icef.com for further assistance.

    Please note that ICEF can only provide you with a letter of invitation for the duration of the workshop from October 29 to November 01, 2017.

    Deadline for invitation letter requests is September 29, 2017.

    The ICEF Berlin Workshop 2017 will take place at the InterContinental Berlin.


    The InterContinental Hotel and all our partner hotels are fully booked now. Please contact Frauke Festersen for suggestions where else to stay.

    Discounted German Rail Tickets

    Deutsche Bahn is pleased to offer discounted event tickets if you travel to the ICEF Berlin Workshop by train. The price for a one-way ticket from any German railway station to Berlin is EUR 49,50 in the second and EUR 79,50 in the first class.
    Tickets, which are valid between October 25 and November 02, 2017 are subject to availability and need to be booked at least 1 day prior to your departure date. Please note that the event ticket is only valid for the connection you have selected and booked in advance.
    In order to reserve your ticket, please click here Order tickets
    or call +49-1806-31 11 53 and provide the booking code “BCO”. Payment will be made via credit card over the phone.


    Save up to 15% on Travel with the Skyteam Official Alliance Network

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    We’re proud to announce that we’ve chosen SkyTeam as our Official Alliance Network for air travel. We would like to offer you seamless air travel via SkyTeam Global Meetings to our event. Our registered Global Meetings event offers you attractive airfares. By booking and buying your airline ticket via the dedicated link below, you will benefit from:

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    To book your air travel now, visit this page or www.skyteam.com/globalmeetings and enter our Event ID: 3638S

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    This workshop is supported by

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    Thank you!