About this Workshop

There is no comparable event in terms of size and opportunity anywhere in the world – the ICEF Berlin Workshop is the leading international education focused networking forum and a must-attend event for all industry professionals.

Berlin workshop participants may attend various seminars, expert panels, and presentations each providing valuable insights into the latest trends and research affecting international education. In addition, workshop attendees benefit from numerous informal networking opportunities including lunches, coffee breaks, a cocktail reception and an official gala dinner. These social events give participants the chance to make further contacts and extend business relationships on a more personal level.

The ICEF Berlin Workshop is the most comprehensive and cost-effective way to keep up with industry developments, share ideas with peers and extend existing networks through meeting top international education professionals, face-to-face, in one convenient location.

Specific Information about this Workshop for Work & Travel Professionals

Work & Travel Berlin is designed to give sellers of work & travel programmes and services maximum exposure at the world’s leading event for international student recruitment professionals, the ICEF Berlin Workshop.

Providing you with an unprecedented networking opportunity, ICEF Berlin gives you access to over 2 100 educational travel professionals.

Work & Travel Berlin is the perfect chance for companies specialising in internships, volunteering, au pair and/or gap programmes to showcase their offerings and conduct one-to-one business appointments with agents (buyers) from all over the world at one convenient location.

The international student market offers enormous revenue potential for the work & travel and youth travel sectors.

Savvy work & travel /student travel providers are already supplying this market with a variety of experiences from internship placements, to GAP programmes and various volunteer opportunities in exciting locations around the world.

The ICEF Berlin Workshop, the industry's leading event for international student recruitment and travel professionals, is perfectly positioned to act as the gateway between work & travel providers and the hundreds of thousands of international students and youth travellers the world over.

The ICEF Berlin Workshop provides direct access to buyers via 1-to-1 meetings with leading international agents (buyers) as well as key contacts from all sectors of the international education industry.

Preview participant profiles and preschedule up to 33 x 1-to-1 meetings with attendees of your choice:

  • 900+ education and work & travel agents from over 100 countries
  • 750+ marketing & management staff from all sectors of the international education industries

The 3 day event also features a rich social programme designed to maximise networking opportunities.

  • International educators (universities, vocational schools, boarding schools, language schools) wishing to meet with quality agents from all over the world
  • International agents wishing to meet with educators from all over the world
  • Education professionals who attend yearly to ensure that they keep up with their international contacts and keep their organisation or company brand recognition strong within the industry
  • Service providers who will be exhibiting and who have products and / or services to sell to international students via education institutions or education agents

Prior to the workshop:

  • Comprehensive profiles of all participants
  • Use of the eSchedule PRO online meeting booking system
  • Hotel reservation options and preferential rates
  • Access to targeted marketing and sponsorship opportunities
  • Opportunity to offer and promote FAM tours and receptions

At the workshop:

  • Exclusive use of your own meeting table throughout the event
  • A copy of both the Agent Catalogue and the Educator & Service provider Catalogue
  • An entry in the Educator & Service Provider Catalogue
  • Access to the Marcom Onsite app for last-minute appointment scheduling
  • Market intelligence seminars & training sessions
  • Access to Marcom Onsite for last-minute appointment scheduling
  • Participation in the Welcome Reception, networking breakfasts, lunches, refreshment breaks & Dinner Reception
  • Opportunity to host agent familiarisation (FAM) tours and receptions

PROPOSAL FORM for FAM Tours and Receptions / Berlin


FAM Tours & Receptions

Agent familiarisation (FAM) tours and receptions are excellent ways for you to gain exposure and promote your institution and / or association to workshop registered agents.

FAM tours allow you to take advantage of the large number of agents attending the workshop and attract them to visit your institution, campus and region. Effective FAM tours enable agents to increase their product knowledge and bring back first hand experience to potential students.


FAM Tour guidelines:

  • FAM tour organisers may determine all logistics, conditions and costs associated with their tour, including which workshop participants are accepted to join, and which are not.
  • ICEF will not get involved in the organisation of FAM tours, but simply ensure relevancy for workshop participants as well as an equal representation of tours to all delegates.
  • All delegates interested in attending FAM tours will be asked to make direct contact with the tour organiser. Organisers are responsible for confirming or declining acceptance directly with participants.
  • FAM tour organisers wishing to promote their tour through ICEF are required to submit a proposal. All proposals are subject to approval by ICEF.
  • FAM tours may only be offered outside of workshop related activities and times.
  • Only organisations attending the workshop may meet and host other workshop participants. We do not wish to encourage non-registered institutions to access and benefit from meeting potential business partners that workshop registered organisations have paid to meet.

Reception guidelines:

Receptions allow you to host agents in a memorable way while reinforcing your brand. Inviting the agents that you wish to target gives you the chance to make meaningful and focused connections in a relaxed and fun environment.

  • Reception organisers may determine all logistics, conditions and costs associated with their event, including which workshop participants and other business partners are accepted to join, and which are not.
  • ICEF will not get involved in the organisation of receptions, but simply ensure relevancy for workshop participants as well as an equal representation of receptions to all delegates.
  • All workshop participants interested in attending a reception will be asked to make direct contact with the reception organiser. Organisers are responsible for confirming or declining acceptance directly with participants.
  • Reception organisers wishing to promote their event through ICEF are requested to provide information as outlined on the ICEF website.
  • Receptions may only be offered outside of workshop related activities and times.
  • Only organisations attending the workshop may meet and host other workshop participants. We do not wish to encourage non-registered institutions to access and benefit from meeting potential business partners that workshop registered organisations have paid to meet.

Promotion

Once your proposal has been accepted by ICEF, we will promote your event to assist you in attracting the quantity and variety of agents desired.

Your FAM tour or reception will be listed in this section of the website along with your contact details, hyperlinks and / or promotional materials. ICEF will also promote your event to all attending agents once their registration has been approved, as well as in numerous follow-up communications prior to the workshop.

Please provide ICEF with a website hyperlink and / or a brochure / flyer / invitation (pdf format) containing the following information:

  • Name of activity
  • Host name and contact details
  • Details of the event including program, location, date and time, inclusions such as food and transportation, invited target groups / individuals and maximum number of participants

Please note: Proposals received less than 4 weeks prior to the event will be listed on the website but will no longer be published in any other agent communications.


Association Meetings

Download the Association Meeting guidelines and application form:

Association meeting guidelines - Berlin Association meeting guidelines - ANZA


2018 FAM Tours and Receptions


BBIS
Organiser:
BBIS Berlin Brandenburg International School
Date:
07.11.2018 starting at 9 am
Location:
BBIS and Potsdam
Invited:
Educators
Programme:
Tour of BBIS and the surrounding area of Potsdam
Please download the official invitation and a registration form here.
Contact:
Please contact Angelika Heidt on angelika.heidt@bbis.de or Margit Schmeisser on margit.schmeisser@bbis.de

Study in Germany FAM Trip by SRH Universities Berlin
Organiser:
SRH Hochschule Berlin
Date:
07.11.2018, 10.00 am - 4.00 pm
Location:
SRH Hochschule Berlin & design akademie berlin
Invited:
Agents
Programme:
Topic: Study in Germany FAM-Trip by SRH Universities Berlin
- SRH Hochschule Berlin
- SRH Hochschule der populären Künste (hdpk)
- design akademie berlin, SRH Hochschule für Kommunikation und Design

Programme:
10.00 am: Meeting point at InterContinental Hotel Berlin
10.15 am: Bus shuttle to SRH Hochschule Berlin (Berlin campus: Ernst-Reuter-Platz 10, 10587 Berlin)
10.30 am: Key-Note-Speech on the German Higher Education System
11.00 am: Introduction of the SRH Universities Berlin & Campus tour
12.00 am: Lunch & City-Tour (by Bus)
02:00 pm: Transfer to design akademie berlin, SRH Hochschule für Kommunikation & Design campus (by bus)
02:30 pm: Campus tour & presentation
04.00 pm: Bus shuttle to InterContinental Hotel Berlin
Contact:
Please contact Akos Kiraly on akos.kiraly@srh-hochschule-berlin.de

Fam Trip to Alpha Aktiv in Heidelberg
Organiser:
Alpha Aktiv Language Academy
Date:
Thursday, 08.11.2018, 9.30 a.m. to 6 p.m.
Location:
Heidelberg, Germany
Invited:
Agents
Programme:
Dear Agents, we cordially invite you to our Fam Trip on 8th November in Heidelberg. If you are interested in joining us, please contact us via E-Mail: s-samendinger@alpha-heidelberg.de. For more information on the programme please click here.
We are looking forward to welcoming you on our Tour!
Contact:
Please contact Sarah Menges on s-samendinger@alpha-heidelberg.de
The participant information pack will be published 3 months before the event.

How to maximise your workshop experience? - Watch the video tutorials:

  • PART 1 - before the workshop
    Learn about ICEF Workshops, preparing for an event, making appointments and tips for a successful workshop experience.
  • PART 2 - at the workshop
    Learn what happens during an event, including identifying potential partners on site, workshop etiquette, using the agent catalogue and key questions to ask agents during meetings.
  • PART 3 - after the workshop
    Learn about post event follow up. Effective follow up leads to strong partnerships, successful relationships, and a better ROI.
  •  

    The ICEF Berlin Workshop 2018 will take place at the InterContinental Berlin.


    Participants will be offered the following preferential rates:


    InterContinental Hotel Berlin:

    Superior room (single/double): € 195,00
    Deluxe room (single/double): € 244,00
    Junior Suite (single/double): € 284,00
    Superior Club (single/double): € 305,00
    Senior Suite (single/double): € 455,00

    Above rates are per room, per night and include VAT and service charges. Breakfast is not included and costs € 22,00 when booked together with your room reservation.

    The Superior Club room category includes executive lounge access with the following benefits: separate check-in, buffet breakfast, lunch and dinner snack buffet as well as complimentary drinks.

    Preferential rates are available for bookings from November 1 (check-in) to November 10, 2018 (check-out), subject to room availability. For bookings outside this period the regular room rates become applicable. Please be advised that rooms can be booked until October 14, 2018 and will be allocated on a first-come, first-served basis.

    Please use the InterContinental booking system to make a booking.


    Other partner hotels:

    Hotel Pullman Berlin Schweizerhof:

    Single Room: € 159,00
    Double Room: € 169,00

    This rate is inclusive of taxes and exclusive of breakfast.

    The preferential rate is available for bookings from November 3 (check-in) to November 7, 2018 (check-out), subject to availability. For bookings outside this period the regular room rates become applicable. Please be advised that rooms can be booked until October 4, 2018 and will be allocated on a first-come, first-served basis.

    Pestana Berlin Tiergarten:

    Single Room: € 142,00
    Double Room: € 152,00

    This rate is inclusive of taxes and breakfast.

    The preferential rate is available for bookings from November 4 (check-in) to November 7, 2018 (check-out), subject to availability. For bookings outside this period the regular room rates might become applicable. Please be advised that rooms can be booked until Ocotber 4, 2018 and will be allocated on a first-come, first-served basis.

    Crowne Plaza Berlin City Centre:

    Single Room: € 139,00
    Double Room: € 149,00

    This rate is inclusive of taxes and breakfast.

    The preferential rate is available for bookings from November 1 (check-in) to November 10, 2018 (check-out), subject to availability. For bookings outside this period the regular room rates become applicable. Please be advised that rooms can be booked until October 4, 2018 and will be allocated on a first-come, first-served basis.

    Bookings can be made approx. 3 months prior to the event.

    This workshop is sponsored by

    logo ucan west university of canada

    Platinum

    Gold

    Silver

    Thank you!


    This workshop is supported by

    IAPA - International au pair association

    Thank you!